# Summarize Zoom meetings and create tasks with Claude: n8n workflow

> Started by a clock, and works across Gmail, Google Calendar, Google Sheets and Slack. It hands the judgement calls to Claude.

Source: https://millionrounds.com/workflow/summarize-zoom-meetings-and-create-tasks-with-claude (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Summarize Zoom meetings and create tasks with Claude

Started by a clock, and works across Gmail, Google Calendar, Google Sheets and Slack. It hands the judgement calls to Claude. 24 steps, 2 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: Claude

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsummarize-zoom-meetings-and-create-tasks-with-claude)

**24 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 2 Model 3 Logic 10 Service 9

The steps in the order they run, from what starts it.

- 1 **1. Schedule, Every Day 9AM** Schedule trigger *Starts it*
- 2 **2. Manual Trigger** Manual trigger *Starts it*
- 3 **Anthropic, Claude 3.7 Sonnet Model** Lm Chat Anthropic *Model*
- 4 **Think Tool** Tool Think *Model*
- 5 **3. Zoom, Get All Meetings** Zoom *Service*
- 6 **10. Claude 3.7, Generate Meeting Summary** Agent *Model*
- 7 **4. Filter, Last 24 Hours Only** Filter *Logic*
- 8 **11. Code, Format Email + Split Participants** Code *Logic*
- 9 **5. Zoom, Get Recording Data** Http Request *Service*
- 10 **12. Gmail, Send to Each Participant** Gmail *Service*
- 11 **6. Code, Extract Transcript URL** Code *Logic*
- 12 **5b. Stop, No Recording Available** Stop And Error *Logic*
- 13 **13. Code, Extract Action Items** Code *Logic*
- 14 **7. Zoom, Download Transcript File** Http Request *Service*
- 15 **14. IF, Has Action Items?** If *Logic*
- 16 **8. Code, Parse Transcript Text** Code *Logic*
- 17 **15. Code, Split Tasks** Code *Logic*
- 18 **17. Code, Extract Follow-Up Info** Code *Logic*
- 19 **9. Zoom, Get All Participants** Http Request *Service*
- 20 **16. HTTP, Create ClickUp Task** Http Request *Service*
- 21 **18. IF, Has Follow-Up?** If *Logic*
- 22 **19. Google Calendar, Create Follow-Up** Google Calendar *Service*
- 23 **20. Slack, Send Team Notification** Slack *Service*
- 24 **21. Google Sheets, Log Meeting** Google Sheets *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 24, with 2 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Calendar, Google Sheets, Slack
- **Model:** Claude

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Google Sheets and Slack accounts, and a key for Claude. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Claude. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsummarize-zoom-meetings-and-create-tasks-with-claude)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI Timesheet Generator with Gmail and Calendar** 24 steps · calls a model · GitHub, Gmail](https://millionrounds.com/workflow/ai-timesheet-generator-with-gmail-and-calendar)
- [**Agent personnel with OpenAI and Gmail** 24 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/agent-personnel-with-openai-and-gmail)
- [**Automate meeting summaries from Fireflies transcripts** 24 steps · calls a model · Gmail](https://millionrounds.com/workflow/automate-meeting-summaries-from-fireflies-transcripts)
- [**Automate tenant rent collection with Sheets and Gmail** 24 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-tenant-rent-collection-with-sheets-and-gmail)
- [**Deploy a Google Gemini AI assistant on WhatsApp with Gmail** 24 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/deploy-a-google-gemini-ai-assistant-on-whatsapp-with-gmail)
- [**Handle healthcare appointments on WhatsApp with Gemini** 24 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/handle-healthcare-appointments-on-whatsapp-with-gemini)