# Summarize meetings and sync action items with Whisper: n8n workflow > Started by another system calling it, and works across Gmail, Google Docs, HubSpot and Slack. It hands the judgement calls to Claude. Source: https://millionrounds.com/workflow/summarize-meetings-and-sync-action-items-with-whisper (Millionrounds; every figure on the page links to its filing or article) [Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library) # Summarize meetings and sync action items with Whisper Started by another system calling it, and works across Gmail, Google Docs, HubSpot and Slack. It hands the judgement calls to Claude. 36 steps, 2 branches, 2 loops or waits: large, and worth reading before you trust it with anything live. Large Calls a model: Claude [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsummarize-meetings-and-sync-action-items-with-whisper) **36 steps** Large: read it before trusting it with anything live **2** Branches: places the flow splits **2** Loops or waits **4** Services it connects to ## The flow Starts it 1 Model 14 Logic 12 Service 9 The steps in the order they run, from what starts it. - 1 **When Meeting Recording Uploaded** Webhook *Starts it* - 2 **Claude Sonnet Analyzer** Lm Chat Anthropic *Model* - 3 **Parse Meeting Data** Output Parser Structured *Model* - 4 **Claude Sonnet Formatter** Lm Chat Anthropic *Model* - 5 **Parse Action Items** Output Parser Structured *Model* - 6 **Claude Sonnet Email Model** Lm Chat Anthropic *Model* - 7 **Claude Sonnet Sentiment Model** Lm Chat Anthropic *Model* - 8 **Parse Sentiment Analysis** Output Parser Structured *Model* - 9 **Claude Sonnet Insights Model** Lm Chat Anthropic *Model* - 10 **Parse Insights Output** Output Parser Structured *Model* - 11 **Set Workflow Configuration** Set *Logic* - 12 **Meeting Analyzer Agent** Agent *Model* - 13 **Action Item Formatter Agent** Agent *Model* - 14 **Email Drafter Agent** Agent *Model* - 15 **Sentiment Analyzer Agent** Agent *Model* - 16 **Key Insights Agent** Agent *Model* - 17 **Post to Whisper API** Http Request *Service* - 18 **Merge After Email Loop** Merge *Logic* - 19 **Route by Sentiment** Switch *Logic* - 20 **Prepare HubSpot CRM Data** Set *Logic* - 21 **Search HubSpot Contacts API** Http Request *Service* - 22 **Send Email via Gmail** Gmail *Service* - 23 **Calculate Meeting Metrics** Set *Logic* - 24 **Append to Google Docs** Google Docs *Service* - 25 **Create Deal in HubSpot** Hubspot *Service* - 26 **Update Contact in HubSpot** Hubspot *Service* - 27 **Match Attendees to HubSpot** Code *Logic* - 28 **Loop Over Attendees** Split In Batches *Logic* - 29 **Calculate Meeting Score** Code *Logic* - 30 **Post Summary to Slack** Slack *Service* - 31 **Loop Over Action Items** Split In Batches *Logic* - 32 **Prepare Email Subject Fields** Set *Logic* - 33 **Aggregate Action Items** Aggregate *Logic* - 34 **Create Task in HubSpot** Hubspot *Service* - 35 **If High Priority Items Found** If *Logic* - 36 **Post High Priority Alert Slack** Slack *Service* ## How it's built - **Starts on:** Another system calling it - **Steps:** 36, with 2 branches, 2 loops or waits - **Size:** Large: read it before trusting it with anything live - **Connects to:** Gmail, Google Docs, HubSpot, Slack - **Model:** Claude ## Questions What does it need to run? An n8n account, plus your own Gmail, Google Docs, HubSpot and Slack accounts, and a key for Claude. You connect your own accounts after importing it; none are included. What starts it? It starts on another system calling it. Does it use AI? Yes. It calls Claude. Model calls are billed by the provider, not by n8n. How long does it take to set up? Take your time. At 36 steps it is large: read it before trusting it with anything live. How do I import it? Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts. **Before you run it** Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 36 steps before you point it at anything that matters. ## Run it in n8n - **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n) - **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsummarize-meetings-and-sync-action-items-with-whisper) - **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts. Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind. ## Connects to Each opens the other workflows that use it. [Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Slack](https://millionrounds.com/workflows?service=Slack#library) ## Workflows like it Also scheduling, with the same services where possible, closest in size first. - [**Post-surgery patient triage & follow-up system with Gemini** 36 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/post-surgery-patient-triage-and-follow-up-system-with-gemini) - [**Summarize meetings and sync action items with Whisper** 36 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/summarize-meetings-and-sync-action-items-with-whisper-2) - [**AI-Powered WhatsApp Chatbot: Complete Booking Assistant** 37 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-whatsapp-chatbot-complete-booking-assistant) - [**Send WhatsApp meeting briefs with Google Calendar and Gmail** 35 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/send-whatsapp-meeting-briefs-with-google-calendar-and-gmail) - [**AI daily brief with OpenAI and Gmail** 38 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-daily-brief-with-openai-and-gmail) - [**Inbox manager with OpenAI and Google Calendar** 34 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/inbox-manager-with-openai-and-google-calendar)