# Summarize and action meeting recordings with Whisper: n8n workflow

> Started by another system calling it, and works across Gmail, Google Docs, HubSpot and Slack. It hands the judgement calls to Claude.

Source: https://millionrounds.com/workflow/summarize-and-action-meeting-recordings-with-whisper (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Summarize and action meeting recordings with Whisper

Started by another system calling it, and works across Gmail, Google Docs, HubSpot and Slack. It hands the judgement calls to Claude. 20 steps, 2 loops or waits: a working afternoon to understand properly.

Medium Calls a model: Claude

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsummarize-and-action-meeting-recordings-with-whisper)

**20 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**2** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 8 Logic 5 Service 6

The steps in the order they run, from what starts it.

- 1 **When Meeting Recording Received** Webhook *Starts it*
- 2 **Claude Analyzer Model** Lm Chat Anthropic *Model*
- 3 **Parse Meeting Data Parser** Output Parser Structured *Model*
- 4 **Claude Formatter Model** Lm Chat Anthropic *Model*
- 5 **Parse Action Items Parser** Output Parser Structured *Model*
- 6 **Claude Email Model** Lm Chat Anthropic *Model*
- 7 **Set Workflow Parameters** Set *Logic*
- 8 **Analyze Meeting Content Agent** Agent *Model*
- 9 **Format Action Items Agent** Agent *Model*
- 10 **Draft Follow-up Emails Agent** Agent *Model*
- 11 **Transcribe Audio with Whisper** Http Request *Service*
- 12 **Merge Email and Meeting Data** Merge *Logic*
- 13 **Prepare CRM Update Data** Set *Logic*
- 14 **Send Follow-up Emails** Gmail *Service*
- 15 **Save Meeting Summary to Docs** Google Docs *Service*
- 16 **Update Contact in HubSpot** Hubspot *Service*
- 17 **Loop Over Attendees** Split In Batches *Logic*
- 18 **Notify Team on Slack** Slack *Service*
- 19 **Loop Over Action Items** Split In Batches *Logic*
- 20 **Create Task in HubSpot** Hubspot *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 20, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Docs, HubSpot, Slack
- **Model:** Claude

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Docs, HubSpot and Slack accounts, and a key for Claude. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Claude. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsummarize-and-action-meeting-recordings-with-whisper)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate Google Meet notes with OpenAI and Notion** 20 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-google-meet-notes-with-openai-and-notion)
- [**Automate social media content planning with Llama** 20 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-social-media-content-planning-with-llama)
- [**Create HubSpot Contacts and Schedule Google Meet** 20 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/create-hubspot-contacts-and-schedule-google-meet)
- [**Get pre-call briefs for Calendly bookings with Bright Data** 20 steps · calls a model · Slack](https://millionrounds.com/workflow/get-pre-call-briefs-for-calendly-bookings-with-bright-data)
- [**Multi-tool personal assistant with Telegram and Grok-4** 20 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/multi-tool-personal-assistant-with-telegram-and-grok-4)
- [**Run a Telegram voice calendar assistant with Google Calendar** 20 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/run-a-telegram-voice-calendar-assistant-with-google-calendar)