# Source and approve emergency equipment rentals with Telegram: n8n workflow

> Started by an incoming Telegram message, and works across Gmail, Slack and Telegram. It hands the judgement calls to Azure OpenAI.

Source: https://millionrounds.com/workflow/source-and-approve-emergency-equipment-rentals-with-telegram (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Source and approve emergency equipment rentals with Telegram

Started by an incoming Telegram message, and works across Gmail, Slack and Telegram. It hands the judgement calls to Azure OpenAI. 18 steps, 2 branches, 2 loops or waits: a working afternoon to understand properly.

Medium Calls a model: Azure OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsource-and-approve-emergency-equipment-rentals-with-telegram)

**18 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**2** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 2 Logic 8 Service 6

The steps in the order they run, from what starts it.

- 1 **Telegram: Breakdown Report** Telegram trigger *Starts it*
- 2 **Azure OpenAI Chat Model** Lm Chat Azure Open Ai *Model*
- 3 **On Workflow Error** Error trigger *Starts it*
- 4 **Normalise Intake Data** Code *Logic*
- 5 **AI Agent: Analyse & Rank Vendor Quotes** Agent *Model*
- 6 **Slack – Send Error Alert** Slack *Service*
- 7 **Split Into Vendor Items** Code *Logic*
- 8 **Parse AI Analysis** Code *Logic*
- 9 **Send Vendor Quote Request Emails** Gmail *Service*
- 10 **Email PM: Vendor Comparison + Approval Request** Gmail *Service*
- 11 **Wait for Vendor Reply Window** Wait *Logic*
- 12 **Wait for PM Approval Response** Wait *Logic*
- 13 **If** If *Logic*
- 14 **Approved?** If *Logic*
- 15 **Aggregate Vendor Quotes** Code *Logic*
- 16 **Notify Foreman via Telegram: Booking Confirmed** Telegram *Service*
- 17 **Send Booking Confirmation to Vendor** Gmail *Service*
- 18 **Email PM: Rejection Notice** Gmail *Service*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 18, with 2 branches, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Slack, Telegram
- **Model:** Azure OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Slack and Telegram accounts, and a key for Azure OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls Azure OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsource-and-approve-emergency-equipment-rentals-with-telegram)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**AI Event Feedback Analyzer with Google Forms and OpenAI** 18 steps · calls a model · Google Docs, Google Sheets](https://millionrounds.com/workflow/ai-event-feedback-analyzer-with-google-forms-and-openai)
- [**Advanced multi-source RSS feed intelligence agent with Gemini** 18 steps · calls a model · Gmail, RSS](https://millionrounds.com/workflow/advanced-multi-source-rss-feed-intelligence-agent-with-gemin)
- [**Detect AWS cost spikes and open Terraform fix PRs with OpenAI** 18 steps · calls a model · Slack](https://millionrounds.com/workflow/detect-aws-cost-spikes-and-open-terraform-fix-prs-with-opena)
- [**Detect Binance USDT volume spikes with OpenAI and Telegram** 18 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/detect-binance-usdt-volume-spikes-with-openai-and-telegram)
- [**Detect missing alcohol test records with Gemini and Gmail** 18 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/detect-missing-alcohol-test-records-with-gemini-and-gmail)
- [**Edit Google Sheets by chat with OpenAI** 18 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/edit-google-sheets-by-chat-with-openai)