# Smart sales support chatbot with Google Sheets: n8n workflow

> Started by someone opening a chat with it, and works across Google Sheets. It puts OpenAI behind a retrieval step, so answers are drawn from documents you...

Source: https://millionrounds.com/workflow/smart-sales-support-chatbot-with-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Customer support](https://millionrounds.com/workflows?category=Customer+support#library)

# Smart sales support chatbot with Google Sheets

Started by someone opening a chat with it, and works across Google Sheets. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 7 steps: small enough to read in one sitting and change without fear.

Small Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsmart-sales-support-chatbot-with-google-sheets)

**7 steps** Small: readable in one sitting

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 3 Service 3

The steps in the order they run, from what starts it.

- 1 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 2 **Simple Memory** Memory Buffer Window *Model*
- 3 **Place order** Google Sheets Tool *Service*
- 4 **Update Stock** Google Sheets Tool *Service*
- 5 **GetStock** Google Sheets Tool *Service*
- 6 **Support Agent** Agent *Model*
- 7 **When chat message received** Chat trigger *Starts it*

## How it's built

- **Starts on:** Someone opening a chat with it
- **Steps:** 7
- **Size:** Small: readable in one sitting
- **Connects to:** Google Sheets
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone opening a chat with it.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Not long. At 7 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 7 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsmart-sales-support-chatbot-with-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also customer support, with the same services where possible, closest in size first.

- [**Answer WhatsApp support queries with OpenAI and 2Chat** 7 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/answer-whatsapp-support-queries-with-openai-and-2chat)
- [**Email support agent w/ Gemini & GPT fallback with Gmail** 7 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/email-support-agent-w-gemini-and-gpt-fallback-with-gmail)
- [**Triage support tickets and send AI replies with OpenAI** 7 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/triage-support-tickets-and-send-ai-replies-with-openai)
- [**Answer WhatsApp keyword FAQs with Twilio and Google Sheets** 7 steps · Google Sheets, Twilio](https://millionrounds.com/workflow/answer-whatsapp-keyword-faqs-with-twilio-and-google-sheets)
- [**Automated e-Ticket PDF Generation with QR Codes** 7 steps · Google Docs, Google Drive](https://millionrounds.com/workflow/automated-e-ticket-pdf-generation-with-qr-codes)
- [**Generate and email event e-tickets with Google Workspace** 7 steps · Email, Google Docs](https://millionrounds.com/workflow/generate-and-email-event-e-tickets-with-google-workspace)