# Smart email responder workflow with Gemini and Gmail: n8n workflow

> Started by an arriving email, and works across Email, Gmail and Google Calendar. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/smart-email-responder-workflow-with-gemini-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Smart email responder workflow with Gemini and Gmail

Started by an arriving email, and works across Email, Gmail and Google Calendar. It hands the judgement calls to Gemini. 14 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsmart-email-responder-workflow-with-gemini-and-gmail)

**14 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**1** Loop or waits

**3** Services it connects to

## The flow

Starts it 1 Model 2 Logic 4 Service 7

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger** Gmail trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **Emails from Existing Contracts** If *Logic*
- 4 **Text Classifier** Text Classifier *Model*
- 5 **Reply** If *Logic*
- 6 **Google Calendar** Google Calendar *Service*
- 7 **Youtube Video Inquiry** Email Send *Service*
- 8 **Send Email** Email Send *Service*
- 9 **Loop Over Items** Split In Batches *Logic*
- 10 **Mark as Read** Gmail *Service*
- 11 **Code** Code *Logic*
- 12 **Google Calendar1** Google Calendar *Service*
- 13 **Apply Label** Gmail *Service*
- 14 **QuestionsReply** Email Send *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 14, with 2 branches, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Gmail, Google Calendar
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Email, Gmail and Google Calendar accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsmart-email-responder-workflow-with-gemini-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

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- [**AI-powered Gmail and Calendar assistant with Gemini** 14 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-gmail-and-calendar-assistant-with-gemini)
- [**Analyze legal contracts with OpenAI and Slack** 14 steps · calls a model · Email, Google Calendar](https://millionrounds.com/workflow/analyze-legal-contracts-with-openai-and-slack)
- [**Analyze meeting effectiveness with OpenAI and Google Calendar** 14 steps · calls a model · Google Calendar, Slack](https://millionrounds.com/workflow/analyze-meeting-effectiveness-with-openai-and-google-calenda)
- [**Book and manage law office appointments with Telegram** 14 steps · calls a model · Google Calendar, Telegram](https://millionrounds.com/workflow/book-and-manage-law-office-appointments-with-telegram)
- [**Complete lesson automation for modern UK teachers with OpenAI** 14 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/complete-lesson-automation-for-modern-uk-teachers-with-opena)