# Send weekly parent progress reports with Google Sheets: n8n workflow

> Started by another system calling it, and works across Gmail, Google Sheets, Slack and Telegram. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/send-weekly-parent-progress-reports-with-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Research and reporting](https://millionrounds.com/workflows?category=Research+and+reporting#library)

# Send weekly parent progress reports with Google Sheets

Started by another system calling it, and works across Gmail, Google Sheets, Slack and Telegram. It hands the judgement calls to OpenAI. 27 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-weekly-parent-progress-reports-with-google-sheets)

**27 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 3 Model 2 Logic 11 Service 11

The steps in the order they run, from what starts it.

- 1 **Webhook - On-Demand Student Alert** Webhook *Starts it*
- 2 **Every Friday 6 PM** Schedule trigger *Starts it*
- 3 **On Workflow Error** Error trigger *Starts it*
- 4 **Normalize Webhook Data** Code *Logic*
- 5 **Read Students Sheet** Google Sheets *Service*
- 6 **Slack – Post Workflow Error Alert** Slack *Service*
- 7 **Merge Sources** Merge *Logic*
- 8 **Configurable Alert Thresholds** Set *Logic*
- 9 **Fetch Previous Week Snapshot** Google Sheets *Service*
- 10 **Process & Flag Students** Code *Logic*
- 11 **AI: Write Parent Narrative** Open Ai *Model*
- 12 **Is Urgent? (3+ Red Flags)** If *Logic*
- 13 **Append to History Sheet** Google Sheets *Service*
- 14 **Extract Narrative Text** Code *Logic*
- 15 **Urgent Alert to Parent** Telegram *Service*
- 16 **Build Teacher Summary** Code *Logic*
- 17 **Log to Send Logs Sheet** Google Sheets *Service*
- 18 **AI: Generate Improvement Tips** Open Ai *Model*
- 19 **Notify Teacher via Telegram** Telegram *Service*
- 20 **Notify Teacher via Slack** Slack *Service*
- 21 **Merge Narrative & Tips** Code *Logic*
- 22 **Generate PDF Report** Http Request *Service*
- 23 **Route by Parent Preference** Code *Logic*
- 24 **Send Email?** If *Logic*
- 25 **Send Telegram?** If *Logic*
- 26 **Send Email to Parent** Gmail *Service*
- 27 **Send Telegram to Parent** Telegram *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 27, with 3 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets, Slack, Telegram
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, Slack and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 27 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 27 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-weekly-parent-progress-reports-with-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also research and reporting, with the same services where possible, closest in size first.

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- [**Collect viral Instagram AI art with OpenAI and Telegram** 28 steps · calls a model · Apify, Google Sheets](https://millionrounds.com/workflow/collect-viral-instagram-ai-art-with-openai-and-telegram)
- [**Competitive & market intelligence scanner with OpenAI** 28 steps · calls a model · Google Sheets, RSS](https://millionrounds.com/workflow/competitive-and-market-intelligence-scanner-with-openai)
- [**Generate AI Facebook ad variants from competitors** 26 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/generate-ai-facebook-ad-variants-from-competitors)
- [**Generate comprehensive financial reports with OpenAI and Gmail** 26 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/generate-comprehensive-financial-reports-with-openai-and-gma)