# Send smart lock PINs for Apaleo reservations with Seam: n8n workflow

> Started by a clock, and works across Gmail and Twilio. 11 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/send-smart-lock-pins-for-apaleo-reservations-with-seam (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Send smart lock PINs for Apaleo reservations with Seam

Started by a clock, and works across Gmail and Twilio. 11 steps: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-smart-lock-pins-for-apaleo-reservations-with-seam)

**11 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 2 Logic 1 Service 8

The steps in the order they run, from what starts it.

- 1 **When Triggered Every 58 Minutes** Schedule trigger *Starts it*
- 2 **On Reservation Unit Assignment** Apaleo trigger *Starts it*
- 3 **Obtain Apaleo Access Token** Http Request *Service*
- 4 **Retrieve Reservation Details** Apaleo *Service*
- 5 **Update API Credential Information** Http Request *Service*
- 6 **Link Room to Lock Code** Code *Logic*
- 7 **Create Access Code on Seam** Http Request *Service*
- 8 **Add PIN to Reservation Note** Apaleo *Service*
- 9 **Retrieve Customer Contact Info** Http Request *Service*
- 10 **Deliver PIN via Gmail** Gmail *Service*
- 11 **Send PIN using Twilio** Twilio *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 11
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Twilio
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Twilio accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-smart-lock-pins-for-apaleo-reservations-with-seam)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Twilio](https://millionrounds.com/workflows?service=Twilio#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

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- [**Calculate litigation deadlines from intake forms** 11 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/calculate-litigation-deadlines-from-intake-forms)
- [**Compare hotel prices across booking platforms with Scrape.do** 11 steps · Gmail](https://millionrounds.com/workflow/compare-hotel-prices-across-booking-platforms-with-scrape-do)
- [**Draft follow-up email reminders in Gmail with Claude** 11 steps · Gmail](https://millionrounds.com/workflow/draft-follow-up-email-reminders-in-gmail-with-claude)
- [**Form to meeting: Google Calendar, Zoom, Gmail & Slack booking** 11 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/form-to-meeting-google-calendar-zoom-gmail-and-slack-booking)
- [**Prescription to medicine schedule with VLM** 11 steps · Discord, Gmail](https://millionrounds.com/workflow/prescription-to-medicine-schedule-with-vlm)