# Send recruitment rejection email at end-of-day: n8n workflow

> Started by a clock, and works across Gmail and Google Sheets. 15 steps, 3 branches, 1 loop or waits: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/send-recruitment-rejection-email-at-end-of-day (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Send recruitment rejection email at end-of-day

Started by a clock, and works across Gmail and Google Sheets. 15 steps, 3 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-recruitment-rejection-email-at-end-of-day)

**15 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**1** Loop or waits

**2** Services it connects to

## The flow

Starts it 1 Logic 11 Service 3

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Set: Config** Set *Logic*
- 3 **Check Weekend Policy** If *Logic*
- 4 **Fetch Candidate Data** Google Sheets *Service*
- 5 **Weekend Skip Message** Set *Logic*
- 6 **Filter Candidates for Rejection** Code *Logic*
- 7 **Has Candidates to Email?** If *Logic*
- 8 **Is Dry Run?** If *Logic*
- 9 **No Candidates Message** Set *Logic*
- 10 **Dry Run Preview** Code *Logic*
- 11 **Process Email Template** Code *Logic*
- 12 **Rate Limit Wait** Wait *Logic*
- 13 **Send Rejection Email1** Gmail *Service*
- 14 **Mark as Sent in Sheet** Google Sheets *Service*
- 15 **Log Success** Set *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 15, with 3 branches, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-recruitment-rejection-email-at-end-of-day)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**Automate resume screening with Gmail and Gemini** 15 steps · Airtable, Gmail](https://millionrounds.com/workflow/automate-resume-screening-with-gmail-and-gemini)
- [**AI Resume Customizer: Scrape Jobs, Tailor & Email Hiring Managers** 15 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/ai-resume-customizer-scrape-jobs-tailor-and-email-hiring-man)
- [**AI-powered CV filtering with Llama3.1 LLM and Google Drive** 15 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-powered-cv-filtering-with-llama3-1-llm-and-google-drive)
- [**Automate CV screening and candidate scoring with Gemini** 15 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/automate-cv-screening-and-candidate-scoring-with-gemini)
- [**Automate job applications with OpenAI and LinkedIn** 15 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/automate-job-applications-with-openai-and-linkedin)
- [**Classify job applicants from CVs with Claude and PDF.co** 15 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/classify-job-applicants-from-cvs-with-claude-and-pdf-co)