# Send pre-meeting Slack briefings with Google Calendar: n8n workflow

> Started by an event in a connected app, and works across GitHub, Jira, Notion and Slack. 19 steps, 1 branch, 1 loop or waits: a working afternoon to...

Source: https://millionrounds.com/workflow/send-pre-meeting-slack-briefings-with-google-calendar (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Send pre-meeting Slack briefings with Google Calendar

Started by an event in a connected app, and works across GitHub, Jira, Notion and Slack. 19 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-pre-meeting-slack-briefings-with-google-calendar)

**19 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**1** Loop or waits

**4** Services it connects to

## The flow

Starts it 1 Logic 13 Service 5

The steps in the order they run, from what starts it.

- 1 **Capture New Google Calendar Event** Google Calendar trigger *Starts it*
- 2 **Format Calenda Event Payload** Code *Logic*
- 3 **Get Last Meeting Notes** Notion *Service*
- 4 **Is Previous Meeting** Filter *Logic*
- 5 **Normalize Calendar and Notion Payloads** Set *Logic*
- 6 **Add 15 minute Early Time** Code *Logic*
- 7 **Wait for Time to Come** Wait *Logic*
- 8 **Extract Meeting Keywords** Code *Logic*
- 9 **Get Jira Issues Related to Meeting** Jira *Service*
- 10 **Get PRs from Repo** Github *Service*
- 11 **Merge Jira Tickets and Github PR** Merge *Logic*
- 12 **Filter PRs Related to Meeting** Code *Logic*
- 13 **Prepare PRs and Jira Ticket List** Code *Logic*
- 14 **Build Message for Slack** Code *Logic*
- 15 **Normalize Attendees and Slack Message** Set *Logic*
- 16 **Fan Out Attendees** Code *Logic*
- 17 **Get User Slack Info from Email** Http Request *Service*
- 18 **Check Slack User Found** If *Logic*
- 19 **Send Meeting Context in Slack DM** Slack *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 19, with 1 branch, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** GitHub, Jira, Notion, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own GitHub, Jira, Notion and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-pre-meeting-slack-briefings-with-google-calendar)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[GitHub](https://millionrounds.com/workflows?service=GitHub#library)[Jira](https://millionrounds.com/workflows?service=Jira#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate meeting summaries & action items with Google Meet** 19 steps · calls a model · Google Calendar, Google Drive](https://millionrounds.com/workflow/automate-meeting-summaries-and-action-items-with-google-meet)
- [**Generate and schedule social media posts with OpenAI** 19 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/generate-and-schedule-social-media-posts-with-openai-2)
- [**Triage telehealth appointments with OpenAI and Telegram** 19 steps · calls a model · Google Calendar, Slack](https://millionrounds.com/workflow/triage-telehealth-appointments-with-openai-and-telegram)
- [**Manage PTO requests and emoji approvals with Slack and Gemini** 18 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/manage-pto-requests-and-emoji-approvals-with-slack-and-gemin)
- [**Smart irrigation scheduler with Google Sheets and Slack** 18 steps · Google Sheets, Slack](https://millionrounds.com/workflow/smart-irrigation-scheduler-with-google-sheets-and-slack)
- [**Sync Calendly bookings with Google Calendar and Airtable CRM** 18 steps · Airtable, Google Calendar](https://millionrounds.com/workflow/sync-calendly-bookings-with-google-calendar-and-airtable-crm)