# Send pre-meeting context briefings with Outlook and SharePoint: n8n workflow

> Started by a clock, and works across Outlook. 26 steps, 3 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Source: https://millionrounds.com/workflow/send-pre-meeting-context-briefings-with-outlook-and-sharepoi (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Send pre-meeting context briefings with Outlook and SharePoint

Started by a clock, and works across Outlook. 26 steps, 3 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-pre-meeting-context-briefings-with-outlook-and-sharepoi)

**26 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 20 Service 5

The steps in the order they run, from what starts it.

- 1 **When Every 30 Minutes** Schedule trigger *Starts it*
- 2 **Set Config Parameters** Set *Logic*
- 3 **Loop Over VIP Mailboxes** Split In Batches *Logic*
- 4 **Extract VIP Mailbox Data** Code *Logic*
- 5 **All Mailboxes Completed** No Op *Logic*
- 6 **Fetch Calendar Events** Microsoft Outlook *Service*
- 7 **Filter Events for Briefing** Code *Logic*
- 8 **Check Events to Brief** If *Logic*
- 9 **Loop Through Events** Split In Batches *Logic*
- 10 **No Events Switch Mailbox** No Op *Logic*
- 11 **Extract Event Data** Code *Logic*
- 12 **Build Attendee Request Payload** Code *Logic*
- 13 **Check for Attendee Requests** If *Logic*
- 14 **Post to Graph API for Attendees** Http Request *Service*
- 15 **Skip Attendee Batch Processing** Code *Logic*
- 16 **Combine Batch API Response** Code *Logic*
- 17 **Build SharePoint Query** Code *Logic*
- 18 **Post to SharePoint Search API** Http Request *Service*
- 19 **Combine SP Search Response** Code *Logic*
- 20 **Compile Event Briefing** Code *Logic*
- 21 **Dispatch Briefing to Teams** Microsoft Teams *Service*
- 22 **Check Briefing Sent Status** If *Logic*
- 23 **Mark Event as Briefed** Code *Logic*
- 24 **Teams Briefing Error Notice** Microsoft Teams *Service*
- 25 **Merge Data Before Next Event** Merge *Logic*
- 26 **Proceed to Next Event** No Op *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 26, with 3 branches, 2 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Outlook
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Outlook account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-pre-meeting-context-briefings-with-outlook-and-sharepoi)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Outlook](https://millionrounds.com/workflows?service=Outlook#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Send Outlook calendar due reminders** 16 steps · Outlook, Telegram](https://millionrounds.com/workflow/send-outlook-calendar-due-reminders)
- [**Outlook Inbox Manager with Gemini and OpenAI** 15 steps · calls a model · Google Calendar, Outlook](https://millionrounds.com/workflow/outlook-inbox-manager-with-gemini-and-openai)
- [**Extract meeting decisions and tasks with Outlook and OpenAI** 10 steps · calls a model · Outlook](https://millionrounds.com/workflow/extract-meeting-decisions-and-tasks-with-outlook-and-openai)
- [**Automate meeting documentation with SharePoint and Word** 8 steps · Excel, Outlook](https://millionrounds.com/workflow/automate-meeting-documentation-with-sharepoint-and-word)
- [**Beginner Outlook calendar summary with OpenAI** 8 steps · calls a model · Outlook](https://millionrounds.com/workflow/beginner-outlook-calendar-summary-with-openai)
- [**Sync Google Calendar events to Outlook** 7 steps · Outlook](https://millionrounds.com/workflow/sync-google-calendar-events-to-outlook)