# Send personalized birthday and anniversary emails: n8n workflow

> Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/send-personalized-birthday-and-anniversary-emails (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Send personalized birthday and anniversary emails

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to Gemini. 10 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-personalized-birthday-and-anniversary-emails)

**10 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 1 Logic 6 Service 2

The steps in the order they run, from what starts it.

- 1 **Run Every Day at 9 AM** Schedule trigger *Starts it*
- 2 **Read Client List from Google Sheet** Google Sheets *Service*
- 3 **Settings, Change These Before Running** Set *Logic*
- 4 **Does Today Match Birthday or Anniversary?** If *Logic*
- 5 **Prepare All Client and Message Variables** Set *Logic*
- 6 **No Special Date Today, Stop Here** No Op *Logic*
- 7 **Pick Smart Investment Suggestion by Age and Risk** Code *Logic*
- 8 **Ask Gemini to Write Personalised Wish** Google Gemini *Model*
- 9 **Format Email Body and Delivery Fields** Set *Logic*
- 10 **Send Personalised Wish Email to Client** Gmail *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 10, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-personalized-birthday-and-anniversary-emails)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

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Also data collection, with the same services where possible, closest in size first.

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