# Send meeting summaries with Mailchimp and MongoDB: n8n workflow

> Started by a clock, and works across Mailchimp and MongoDB. 20 steps, 3 branches, 3 loops or waits: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/send-meeting-summaries-with-mailchimp-and-mongodb (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Send meeting summaries with Mailchimp and MongoDB

Started by a clock, and works across Mailchimp and MongoDB. 20 steps, 3 branches, 3 loops or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-meeting-summaries-with-mailchimp-and-mongodb)

**20 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**3** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Logic 11 Service 8

The steps in the order they run, from what starts it.

- 1 **Daily Schedule** Schedule trigger *Starts it*
- 2 **Fetch Meetings** Http Request *Service*
- 3 **Any Meetings?** If *Logic*
- 4 **Split Meetings** Split In Batches *Logic*
- 5 **Initiate Transcription** Http Request *Service*
- 6 **Wait 2 min** Wait *Logic*
- 7 **Get Transcript** Http Request *Service*
- 8 **Transcript Ready?** If *Logic*
- 9 **Summarise Transcript** Code *Logic*
- 10 **Format Email** Code *Logic*
- 11 **Prepare Mongo Document** Set *Logic*
- 12 **Insert into MongoDB** Mongo Db *Service*
- 13 **Extract Participant Emails** Code *Logic*
- 14 **Split Participants** Split In Batches *Logic*
- 15 **Upsert Member** Mailchimp *Service*
- 16 **Merge For Campaign** Merge *Logic*
- 17 **Create Campaign** Mailchimp *Service*
- 18 **Set Campaign Content** Mailchimp *Service*
- 19 **Send Campaign** Mailchimp *Service*
- 20 **Mail Sent?** If *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 20, with 3 branches, 3 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Mailchimp, MongoDB
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Mailchimp and MongoDB accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-meeting-summaries-with-mailchimp-and-mongodb)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Mailchimp](https://millionrounds.com/workflows?service=Mailchimp#library)[MongoDB](https://millionrounds.com/workflows?service=MongoDB#library)