# Send HubSpot deal follow-ups with Gmail and Slack: n8n workflow

> Started by an event in a connected app, and works across Gmail, Google Sheets, HubSpot and Slack.

Source: https://millionrounds.com/workflow/send-hubspot-deal-follow-ups-with-gmail-and-slack (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [CRM](https://millionrounds.com/workflows?category=CRM#library)

# Send HubSpot deal follow-ups with Gmail and Slack

Started by an event in a connected app, and works across Gmail, Google Sheets, HubSpot and Slack. 18 steps, 2 branches, 2 loops or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-hubspot-deal-follow-ups-with-gmail-and-slack)

**18 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**2** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Logic 4 Service 13

The steps in the order they run, from what starts it.

- 1 **HubSpot Trigger – New Deal** Hubspot trigger *Starts it*
- 2 **Get Deal Details** Hubspot *Service*
- 3 **Get Contact Details** Hubspot *Service*
- 4 **Valid Contact & Email?** If *Logic*
- 5 **Send Intro Email** Gmail *Service*
- 6 **Log Invalid – Skip** Google Sheets *Service*
- 7 **Update Deal Stage – Contacted** Hubspot *Service*
- 8 **Wait 2 Days** Wait *Logic*
- 9 **Send Follow-Up Email** Gmail *Service*
- 10 **Wait 3 More Days** Wait *Logic*
- 11 **Re-fetch Contact (Fresh Data)** Hubspot *Service*
- 12 **Has Contact Replied?** If *Logic*
- 13 **Slack Alert – Contact Replied** Slack *Service*
- 14 **Send Breakup Email** Gmail *Service*
- 15 **Update Deal Stage – Meeting Booked** Hubspot *Service*
- 16 **Update Deal Stage – Closed Lost** Hubspot *Service*
- 17 **Log to Sheet – Replied** Google Sheets *Service*
- 18 **Log to Sheet – No Reply** Google Sheets *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 18, with 2 branches, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets, HubSpot, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, HubSpot and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-hubspot-deal-follow-ups-with-gmail-and-slack)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also crm, with the same services where possible, closest in size first.

- [**CallForge - 04 - AI workflow for Gong.io sales calls** 18 steps · Notion, Slack](https://millionrounds.com/workflow/callforge-04-ai-workflow-for-gong-io-sales-calls)
- [**Generate style-locked Seedance videos with Gmail and Jira** 18 steps · Gmail, Jira](https://millionrounds.com/workflow/generate-style-locked-seedance-videos-with-gmail-and-jira)
- [**Automate weekly timesheet reporting with Salesforce and OpenAI** 18 steps · calls a model · Gmail, Salesforce](https://millionrounds.com/workflow/automate-weekly-timesheet-reporting-with-salesforce-and-open)
- [**CoinGecko crypto price forecasting pipeline with Gemini** 18 steps · calls a model · Gmail, n8n data table](https://millionrounds.com/workflow/coingecko-crypto-price-forecasting-pipeline-with-gemini)
- [**Find and analyze salvage car deals with Google Sheets** 18 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/find-and-analyze-salvage-car-deals-with-google-sheets)
- [**Generate competitive deal strategies in Salesforce** 18 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-competitive-deal-strategies-in-salesforce)