# Send donor thank-you receipts and weekly digests: n8n workflow

> Started by a clock, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/send-donor-thank-you-receipts-and-weekly-digests (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Send donor thank-you receipts and weekly digests

Started by a clock, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 26 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-donor-thank-you-receipts-and-weekly-digests)

**26 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 4 Logic 8 Service 12

The steps in the order they run, from what starts it.

- 1 **When Donation Added** Google Sheets trigger *Starts it*
- 2 **DeepSeek Donor Model** Lm Chat Open Ai *Model*
- 3 **Donor History Tool** Google Sheets Tool *Service*
- 4 **Weekly Donor Digest Trigger** Schedule trigger *Starts it*
- 5 **DeepSeek Weekly Model** Lm Chat Open Ai *Model*
- 6 **Normalize Donation** Set *Logic*
- 7 **AI Donor Thank You Writer** Agent *Model*
- 8 **Read Thank You Log** Google Sheets *Service*
- 9 **AI Weekly Donor Digest Writer** Agent *Model*
- 10 **Validate Donation** If *Logic*
- 11 **Parse AI Thank You** Set *Logic*
- 12 **Build Weekly Donor Stats** Code *Logic*
- 13 **Parse Weekly Digest** Set *Logic*
- 14 **Telegram Invalid Donation Alert** Telegram *Service*
- 15 **Append Thank You to Log** Google Sheets *Service*
- 16 **If No Donations This Week** If *Logic*
- 17 **Email Weekly Donor Digest** Gmail *Service*
- 18 **Email Invalid Donation Notice** Gmail *Service*
- 19 **Email Thank You to Donor** Gmail *Service*
- 20 **Email No Donation All Clear** Gmail *Service*
- 21 **Telegram Weekly Donor Digest** Telegram *Service*
- 22 **Reattach Donor Data** Set *Logic*
- 23 **Telegram No Donation All Clear** Telegram *Service*
- 24 **If Major Donor** If *Logic*
- 25 **Telegram Major Donor Alert** Telegram *Service*
- 26 **Email Major Donor Notice to ED** Gmail *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 26, with 3 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets, Telegram
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-donor-thank-you-receipts-and-weekly-digests)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

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Also money admin, with the same services where possible, closest in size first.

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