# Send daily meeting prep briefs from Google Calendar: n8n workflow

> Started by a clock, and works across Gmail and Google Calendar. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/send-daily-meeting-prep-briefs-from-google-calendar (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Send daily meeting prep briefs from Google Calendar

Started by a clock, and works across Gmail and Google Calendar. It hands the judgement calls to Gemini. 7 steps: small enough to read in one sitting and change without fear.

Small Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-daily-meeting-prep-briefs-from-google-calendar)

**7 steps** Small: readable in one sitting

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 2 Service 2

The steps in the order they run, from what starts it.

- 1 **Schedule Each Morning** Schedule trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **Get Today Events** Google Calendar *Service*
- 4 **Prepare Meeting Brief with Gemini** Chain Llm *Model*
- 5 **Shape Meetings** Code *Logic*
- 6 **Build Daily Brief** Code *Logic*
- 7 **Email Daily Prep** Gmail *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 7
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail, Google Calendar
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Calendar accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Not long. At 7 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 7 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-daily-meeting-prep-briefs-from-google-calendar)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI-powered Telegram bot with Google Calendar** 7 steps · calls a model · Google Calendar, Telegram](https://millionrounds.com/workflow/ai-powered-telegram-bot-with-google-calendar)
- [**Auto-follow-up for canceled Calendly meetings with OpenAI** 7 steps · calls a model · Asana, Gmail](https://millionrounds.com/workflow/auto-follow-up-for-canceled-calendly-meetings-with-openai)
- [**Automated AI Meeting Minutes to Google Docs & Email** 7 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/automated-ai-meeting-minutes-to-google-docs-and-email)
- [**Chatbot appointment scheduler with Google Calendar** 7 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/chatbot-appointment-scheduler-with-google-calendar)
- [**Manage Google Calendar events with OpenAI Assistant and Get** 7 steps · calls a model · Google Calendar](https://millionrounds.com/workflow/manage-google-calendar-events-with-openai-assistant-and-get)
- [**Turn Gmail meeting summaries into HubSpot CRM records** 7 steps · calls a model · Gmail, HubSpot](https://millionrounds.com/workflow/turn-gmail-meeting-summaries-into-hubspot-crm-records)