# Send CRM lead outreach emails with Notion and Gmail: n8n workflow > Started by an arriving email, and works across Gmail, Google Drive, Notion and Twilio. It hands the judgement calls to OpenAI. Source: https://millionrounds.com/workflow/send-crm-lead-outreach-emails-with-notion-and-gmail (Millionrounds; every figure on the page links to its filing or article) [Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library) # Send CRM lead outreach emails with Notion and Gmail Started by an arriving email, and works across Gmail, Google Drive, Notion and Twilio. It hands the judgement calls to OpenAI. 32 steps, 9 branches, 2 loops or waits: large, and worth reading before you trust it with anything live. Large Calls a model: OpenAI [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-crm-lead-outreach-emails-with-notion-and-gmail) **32 steps** Large: read it before trusting it with anything live **9** Branches: places the flow splits **2** Loops or waits **4** Services it connects to ## The flow Starts it 2 Model 1 Logic 15 Service 14 The steps in the order they run, from what starts it. - 1 **When CRM Lead Added to Notion** Notion trigger *Starts it* - 2 **When Gmail Bounce Detected** Gmail trigger *Starts it* - 3 **Check Valid Email Format** If *Logic* - 4 **If Bounce Notification Exists** If *Logic* - 5 **Fetch Sent Mail from Account 3** Gmail *Service* - 6 **Fetch Sent Mail from Account** Gmail *Service* - 7 **Extract Bounced Email Address** Open Ai *Model* - 8 **Merge Sent Emails Results** Merge *Logic* - 9 **Fetch All CRM Leads** Notion *Service* - 10 **Flag as Previously Emailed** Code *Logic* - 11 **Find Matching Bounced Lead** If *Logic* - 12 **If Previously Emailed** If *Logic* - 13 **Update Notion for Bounced Lead** Notion *Service* - 14 **Process Already Emailed Lead** If *Logic* - 15 **Wait 7 Seconds** Wait *Logic* - 16 **Update Notion for Already Emailed** Notion *Service* - 17 **Download Proposal PDF from Drive** Google Drive *Service* - 18 **Download Specs PDF from Google Drive** Google Drive *Service* - 19 **Merge Attachment PDFs** Merge *Logic* - 20 **Convert to Attachment Binaries** Code *Logic* - 21 **Check Draft Review Domain** If *Logic* - 22 **Create Gmail Draft for Approval** Gmail *Service* - 23 **Determine Contact Name** If *Logic* - 24 **Notify Rep via Twilio** Twilio *Service* - 25 **Send Generic Email via Gmail** Gmail *Service* - 26 **Send Personalized Email via Gmail** Gmail *Service* - 27 **Wait for Bounce Notification** Wait *Logic* - 28 **Fetch Bounce Emails in Gmail** Gmail *Service* - 29 **If Bounce Detected** If *Logic* - 30 **Update Notion for Invalid Email** Notion *Service* - 31 **If Can Update Lead Status** If *Logic* - 32 **Update Notion for Emailed Lead** Notion *Service* ## How it's built - **Starts on:** An arriving email - **Steps:** 32, with 9 branches, 2 loops or waits - **Size:** Large: read it before trusting it with anything live - **Connects to:** Gmail, Google Drive, Notion, Twilio - **Model:** OpenAI ## Questions What does it need to run? An n8n account, plus your own Gmail, Google Drive, Notion and Twilio accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included. What starts it? It starts on an arriving email. Does it use AI? Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n. How long does it take to set up? Take your time. At 32 steps it is large: read it before trusting it with anything live. How do I import it? Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts. **Before you run it** Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 32 steps before you point it at anything that matters. ## Run it in n8n - **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n) - **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-crm-lead-outreach-emails-with-notion-and-gmail) - **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts. Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind. ## Connects to Each opens the other workflows that use it. [Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[Twilio](https://millionrounds.com/workflows?service=Twilio#library) ## Workflows like it Also lead generation, with the same services where possible, closest in size first. - [**Qualify real estate WhatsApp leads with Groq and Google Sheets** 32 steps · calls a model · Google Sheets, Twilio](https://millionrounds.com/workflow/qualify-real-estate-whatsapp-leads-with-groq-and-google-shee) - [**Automate client lifecycle: lead intake to onboarding** 32 steps · Airtable, Gmail](https://millionrounds.com/workflow/automate-client-lifecycle-lead-intake-to-onboarding) - [**Nurture dental leads and manage appointments** 32 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/nurture-dental-leads-and-manage-appointments) - [**Extract sales leads from Google Jobs, LinkedIn & Indeed** 31 steps · calls a model · Apify, Gmail](https://millionrounds.com/workflow/extract-sales-leads-from-google-jobs-linkedin-and-indeed) - [**Generate and research sales leads with Jina AI and OpenAI** 30 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/generate-and-research-sales-leads-with-jina-ai-and-openai) - [**Lead generation and qualification with OpenAI** 30 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/lead-generation-and-qualification-with-openai)