# Send compliance expiry reminders with Google Sheets and Gmail: n8n workflow

> Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/send-compliance-expiry-reminders-with-google-sheets-and-gmai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Send compliance expiry reminders with Google Sheets and Gmail

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to Gemini. 9 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-compliance-expiry-reminders-with-google-sheets-and-gmai)

**9 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 3 Service 3

The steps in the order they run, from what starts it.

- 1 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 2 **When Daily Expiry Check at 8am** Schedule trigger *Starts it*
- 3 **Renewal Reminder AI Agent** Agent *Model*
- 4 **Read Documents from Sheets** Google Sheets *Service*
- 5 **Set Reminder Draft Details** Set *Logic*
- 6 **Set Expiry Calculation Fields** Set *Logic*
- 7 **Send Email Reminder** Gmail *Service*
- 8 **If Expiry Reminder Needed** If *Logic*
- 9 **Log Reminder in Sheets** Google Sheets *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 9, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-compliance-expiry-reminders-with-google-sheets-and-gmai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI Appointment Booking & CRM Automation with GHL and Famulor** 9 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-appointment-booking-and-crm-automation-with-ghl-and-famul)
- [**AI trail run recommender agent with Gemini and Gmail** 9 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-trail-run-recommender-agent-with-gemini-and-gmail)
- [**AI-powered reservation reminder calls for restaurant** 9 steps · calls a model · Google Sheets, Twilio](https://millionrounds.com/workflow/ai-powered-reservation-reminder-calls-for-restaurant)
- [**Automated reservation system with Telegram and Gemini** 9 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-reservation-system-with-telegram-and-gemini)
- [**Automated voice appointment reminders with Google Calendar GPT** 9 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automated-voice-appointment-reminders-with-google-calendar-g)
- [**Build your first AI agent with OpenAI** 9 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/build-your-first-ai-agent-with-openai)