# Send AI-personalized outreach emails from HubSpot: n8n workflow > Started by another system calling it, and works across Gmail, Google Sheets, HubSpot and Telegram. It hands the judgement calls to Claude. Source: https://millionrounds.com/workflow/send-ai-personalized-outreach-emails-from-hubspot (Millionrounds; every figure on the page links to its filing or article) [Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library) # Send AI-personalized outreach emails from HubSpot Started by another system calling it, and works across Gmail, Google Sheets, HubSpot and Telegram. It hands the judgement calls to Claude. 27 steps, 2 branches, 2 loops or waits: large, and worth reading before you trust it with anything live. Large Calls a model: Claude [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-ai-personalized-outreach-emails-from-hubspot) **27 steps** Large: read it before trusting it with anything live **2** Branches: places the flow splits **2** Loops or waits **4** Services it connects to ## The flow Starts it 1 Model 2 Logic 11 Service 13 The steps in the order they run, from what starts it. - 1 **HubSpot Contact Webhook** Webhook *Starts it* - 2 **Claude Sonnet 4 (Writer)** Lm Chat Anthropic *Model* - 3 **Fetch HubSpot Contact** Hubspot *Service* - 4 **Draft Outreach Email (Claude)** Agent *Model* - 5 **Log Handles to Sheet** Google Sheets *Service* - 6 **Error Notify (Telegram)** Telegram *Service* - 7 **Parse Email + Lead Tag** Code *Logic* - 8 **Has Social Handle?** If *Logic* - 9 **Send Email (Gmail)** Gmail *Service* - 10 **Lead Detected?** If *Logic* - 11 **Trigger Profile Scrape (Phantombuster)** Http Request *Service* - 12 **Trigger Tweet Scrape (Phantombuster)** Http Request *Service* - 13 **Notify Lead (Telegram)** Telegram *Service* - 14 **Hold for Profile Job** Wait *Logic* - 15 **Hold for Tweet Job** Wait *Logic* - 16 **Read Profile Job Output** Http Request *Service* - 17 **Read Tweet Job Output** Http Request *Service* - 18 **Pick Profile Result URL** Code *Logic* - 19 **Pick Tweet Result URL** Code *Logic* - 20 **Download Profile JSON** Http Request *Service* - 21 **Download Tweet JSON** Http Request *Service* - 22 **Parse Profile File** Extract From File *Service* - 23 **Parse Tweet File** Extract From File *Service* - 24 **Shape Profile Fields** Set *Logic* - 25 **Shape Tweet Fields** Set *Logic* - 26 **Merge Profile + Tweets** Merge *Logic* - 27 **Flatten Into One Object** Code *Logic* ## How it's built - **Starts on:** Another system calling it - **Steps:** 27, with 2 branches, 2 loops or waits - **Size:** Large: read it before trusting it with anything live - **Connects to:** Gmail, Google Sheets, HubSpot, Telegram - **Model:** Claude ## Questions What does it need to run? An n8n account, plus your own Gmail, Google Sheets, HubSpot and Telegram accounts, and a key for Claude. You connect your own accounts after importing it; none are included. What starts it? It starts on another system calling it. Does it use AI? Yes. It calls Claude. Model calls are billed by the provider, not by n8n. How long does it take to set up? Take your time. At 27 steps it is large: read it before trusting it with anything live. How do I import it? Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts. **Before you run it** Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 27 steps before you point it at anything that matters. ## Run it in n8n - **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n) - **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-ai-personalized-outreach-emails-from-hubspot) - **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts. Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind. ## Connects to Each opens the other workflows that use it. [Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library) ## Workflows like it Also lead generation, with the same services where possible, closest in size first. - [**AI prospect researcher +ISCP only need company name and domain** 27 steps · calls a model · Google Docs, Google Sheets](https://millionrounds.com/workflow/ai-prospect-researcher-iscp-only-need-company-name-and-domai) - [**Agentic B2B lead enrichment from Google Search to Google Sheets** 27 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/agentic-b2b-lead-enrichment-from-google-search-to-google-she) - [**Domain outbound: automate lead extraction, and targeted outreach** 27 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/domain-outbound-automate-lead-extraction-and-targeted-outrea) - [**Generate and enrich local business leads with Decodo** 27 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-and-enrich-local-business-leads-with-decodo) - [**Generate and qualify B2B leads from Telegram with Google Maps** 27 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-and-qualify-b2b-leads-from-telegram-with-google-map) - [**Audit CRM lead data quality with Google Sheets and NeverBounce** 27 steps · Google Sheets](https://millionrounds.com/workflow/audit-crm-lead-data-quality-with-google-sheets-and-neverboun)