# Send AI interview briefs from resumes with OpenAI: n8n workflow

> Started by a clock, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/send-ai-interview-briefs-from-resumes-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Send AI interview briefs from resumes with OpenAI

Started by a clock, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 13 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-ai-interview-briefs-from-resumes-with-openai)

**13 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**2** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 2 Logic 5 Service 5

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger, Every 15 Minutes** Schedule trigger *Starts it*
- 2 **OpenAI, GPT-4o-mini Model** Lm Chat Open Ai *Model*
- 3 **1. Google Sheets, Read Candidates** Google Sheets *Service*
- 4 **8. AI Agent, Generate Interview Brief** Agent *Model*
- 5 **2. SplitInBatches, One at a Time** Split In Batches *Logic*
- 6 **9. Gmail, Send Brief to Interviewer** Gmail *Service*
- 7 **10. Google Sheets, Mark as Processed** Google Sheets *Service*
- 8 **3. IF, Skip Processed Rows** If *Logic*
- 9 **11. Wait, 5 Seconds** Wait *Logic*
- 10 **4. Code, Extract Drive File ID** Code *Logic*
- 11 **5. Google Drive, Download PDF** Google Drive *Service*
- 12 **6. Extract From File, PDF to Text** Extract From File *Service*
- 13 **7. Code, Merge Resume and Metadata** Code *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 13, with 1 branch, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsend-ai-interview-briefs-from-resumes-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI-powered candidate screening and evaluation workflow** 13 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/ai-powered-candidate-screening-and-evaluation-workflow)
- [**Collect LinkedIn details and generate CV feedback with Gemini** 13 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/collect-linkedin-details-and-generate-cv-feedback-with-gemin)
- [**Generate tailored resumes and cover letters with OpenRouter** 13 steps · calls a model · Google Docs, Google Drive](https://millionrounds.com/workflow/generate-tailored-resumes-and-cover-letters-with-openrouter)
- [**Job post to sales lead pipeline with Scrape.do and Apollo.io** 13 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/job-post-to-sales-lead-pipeline-with-scrape-do-and-apollo-io)
- [**Resume screening & evaluation system with Gemini** 13 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/resume-screening-and-evaluation-system-with-gemini)
- [**Review resumes against job descriptions with Gemini and Gmail** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/review-resumes-against-job-descriptions-with-gemini-and-gmai)