# Screen rental applicants with Telegram and OpenAI: n8n workflow

> Started by an incoming Telegram message, and works across Gmail, Google Sheets, Slack and Telegram. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/screen-rental-applicants-with-telegram-and-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Screen rental applicants with Telegram and OpenAI

Started by an incoming Telegram message, and works across Gmail, Google Sheets, Slack and Telegram. It hands the judgement calls to OpenAI. 18 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscreen-rental-applicants-with-telegram-and-openai)

**18 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 2 Model 3 Logic 5 Service 8

The steps in the order they run, from what starts it.

- 1 **On Workflow Error** Error trigger *Starts it*
- 2 **New Applicant Message (Active)** Telegram trigger *Starts it*
- 3 **Slack – Post Workflow Error Alert** Slack *Service*
- 4 **Extract Message Data (Active)** Set *Logic*
- 5 **Parse Application Data (Active AI)** Open Ai *Model*
- 6 **Parse AI Output (Active)** Code *Logic*
- 7 **Save Application to Sheet (Active)** Google Sheets *Service*
- 8 **Credit & Background Check (Active)** Http Request *Service*
- 9 **Score & Flag Red Flags (Active AI)** Open Ai *Model*
- 10 **Parse Scoring Output (Active)** Code *Logic*
- 11 **Update Application Score (Active)** Google Sheets *Service*
- 12 **Confirm Receipt to Applicant (Active)** Telegram *Service*
- 13 **Notify Landlord - New Ranked Applicant (Active)** Telegram *Service*
- 14 **Has Previous Landlord Email? (Active)** If *Logic*
- 15 **Send Reference Check Email (Active)** Gmail *Service*
- 16 **Extract Reference Answers (Active AI)** Open Ai *Model*
- 17 **Parse Reference Output (Active)** Code *Logic*
- 18 **Update Reference Response in Sheet (Active)** Google Sheets *Service*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 18, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets, Slack, Telegram
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, Slack and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscreen-rental-applicants-with-telegram-and-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI-powered candidate nurturing with Gmail** 18 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-powered-candidate-nurturing-with-gmail)
- [**AI-powered interview preparation system with a local model** 18 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/ai-powered-interview-preparation-system-with-a-local-model)
- [**Generate tailored resumes, cover letters & interview prep** 18 steps · calls a model · Google Docs, Google Sheets](https://millionrounds.com/workflow/generate-tailored-resumes-cover-letters-and-interview-prep)
- [**Interactive CV chatbot with OpenAI and Telegram** 18 steps · calls a model · Telegram](https://millionrounds.com/workflow/interactive-cv-chatbot-with-openai-and-telegram)
- [**Manage recruitment tasks in Slack with Recrutei ATS and OpenAI** 18 steps · calls a model · Slack](https://millionrounds.com/workflow/manage-recruitment-tasks-in-slack-with-recrutei-ats-and-open)
- [**Screen CVs and score candidates with Gmail and Google Drive** 18 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/screen-cvs-and-score-candidates-with-gmail-and-google-drive)