# Screen CVs and score candidates with Gmail and Google Drive: n8n workflow

> Started by an arriving email, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/screen-cvs-and-score-candidates-with-gmail-and-google-drive (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Screen CVs and score candidates with Gmail and Google Drive

Started by an arriving email, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 18 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscreen-cvs-and-score-candidates-with-gmail-and-google-drive)

**18 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 4 Logic 2 Service 11

The steps in the order they run, from what starts it.

- 1 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 2 **Structured Output Parser** Output Parser Structured *Model*
- 3 **On New Candidate Email** Gmail trigger *Starts it*
- 4 **Recruiter Agent** Agent *Model*
- 5 **Information Extractor** Information Extractor *Model*
- 6 **New CV** Google Drive *Service*
- 7 **new candidate created** Google Sheets *Service*
- 8 **Route by File Type** Switch *Logic*
- 9 **Extract Text from Docx** Http Request *Service*
- 10 **Download PDF File** Google Drive *Service*
- 11 **Download TXT File** Google Drive *Service*
- 12 **Download Word File** Google Drive *Service*
- 13 **Parse PDF Content** Extract From File *Service*
- 14 **Parse Text Content** Extract From File *Service*
- 15 **Parse Word Content** Extract From File *Service*
- 16 **Standardize** Set *Logic*
- 17 **saves CV in folder** Google Drive *Service*
- 18 **Extract Final Text** Extract From File *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 18, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscreen-cvs-and-score-candidates-with-gmail-and-google-drive)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI-powered candidate nurturing with Gmail** 18 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-powered-candidate-nurturing-with-gmail)
- [**AI-powered interview preparation system with a local model** 18 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/ai-powered-interview-preparation-system-with-a-local-model)
- [**Generate tailored resumes, cover letters & interview prep** 18 steps · calls a model · Google Docs, Google Sheets](https://millionrounds.com/workflow/generate-tailored-resumes-cover-letters-and-interview-prep)
- [**Screen rental applicants with Telegram and OpenAI** 18 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/screen-rental-applicants-with-telegram-and-openai)
- [**Automate passive candidate sourcing & engagement** 18 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-passive-candidate-sourcing-and-engagement)
- [**AI resume screening & evaluation for HR with OpenAI** 17 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-resume-screening-and-evaluation-for-hr-with-openai)