# Screen and score resumes from Gmail with PDF and HubSpot: n8n workflow

> Started by an arriving email, and works across Gmail, Google Drive, HubSpot, Postgres and one other.

Source: https://millionrounds.com/workflow/screen-and-score-resumes-from-gmail-with-pdf-and-hubspot (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Screen and score resumes from Gmail with PDF and HubSpot

Started by an arriving email, and works across Gmail, Google Drive, HubSpot, Postgres and one other. 17 steps, 2 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscreen-and-score-resumes-from-gmail-with-pdf-and-hubspot)

**17 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**5** Services it connects to

## The flow

Starts it 1 Logic 7 Service 9

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger** Gmail trigger *Starts it*
- 2 **Code: Pre-Validation** Code *Logic*
- 3 **IF: Valid PDF Attachment?** If *Logic*
- 4 **PDF to Text: Extract Content** Htmlcsstopdf *Service*
- 5 **Code: AI Resume Parser** Code *Logic*
- 6 **PostgreSQL: Log Application** Postgres *Service*
- 7 **IF: Qualified Candidate?** If *Logic*
- 8 **HubSpot: Create Contact** Hubspot *Service*
- 9 **Google Drive: Archive Qualified** Google Drive *Service*
- 10 **Google Drive: Archive Rejected** Google Drive *Service*
- 11 **Gmail: Send Rejection** Gmail *Service*
- 12 **Slack: Qualified Alert** Slack *Service*
- 13 **Merge: Qualified Path** Merge *Logic*
- 14 **Merge: Rejected Path** Merge *Logic*
- 15 **Slack: Rejection Log** Slack *Service*
- 16 **Code: Analytics Calculator** Code *Logic*
- 17 **PostgreSQL: Store Analytics** Postgres *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 17, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive, HubSpot, Postgres, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, HubSpot, Postgres and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscreen-and-score-resumes-from-gmail-with-pdf-and-hubspot)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Postgres](https://millionrounds.com/workflows?service=Postgres#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**CV pre-screening system with Google Sheets** 17 steps · Email, Google Sheets](https://millionrounds.com/workflow/cv-screening-system-cv-on-eleme-sistemi-with-google-sheets)
- [**AI resume screening & evaluation for HR with OpenAI** 17 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-resume-screening-and-evaluation-for-hr-with-openai)
- [**Automate job applicant screening with OpenAI and Gmail** 17 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-job-applicant-screening-with-openai-and-gmail)
- [**Convert any file type into PDF and extract text** 17 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/convert-any-file-type-into-pdf-and-extract-text)
- [**Log new hiring leads from Apify to Sheets with OpenAI** 17 steps · calls a model · Apify, Google Sheets](https://millionrounds.com/workflow/log-new-hiring-leads-from-apify-to-sheets-with-openai)
- [**Resume data extraction and storage** 17 steps · calls a model · Gmail, Supabase](https://millionrounds.com/workflow/resume-data-extraction-and-storage)