# Score, route, and reply to inbound leads with OpenAI and Gmail: n8n workflow

> Started by another system calling it, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/score-route-and-reply-to-inbound-leads-with-openai-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Score, route, and reply to inbound leads with OpenAI and Gmail

Started by another system calling it, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 24 steps, 1 branch: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscore-route-and-reply-to-inbound-leads-with-openai-and-gmail)

**24 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 3 Model 3 Logic 10 Service 8

The steps in the order they run, from what starts it.

- 1 **When Lead Form Submitted** Webhook *Starts it*
- 2 **OpenAI GPT-4o-mini Model** Lm Chat Open Ai *Model*
- 3 **Apply Scoring JSON Schema** Output Parser Structured *Model*
- 4 **When Weekly at Monday 9am** Schedule trigger *Starts it*
- 5 **Acknowledge Lead Submission** Respond To Webhook *Starts it*
- 6 **Lead Scoring Agent** Agent *Model*
- 7 **Read Lead Log from Sheets** Google Sheets *Service*
- 8 **Set Lead Fields** Set *Logic*
- 9 **Compute Lead Score** Code *Logic*
- 10 **Prepare for Manual Review** Set *Logic*
- 11 **Filter Past 7 Days** Filter *Logic*
- 12 **Filter Valid Leads** Filter *Logic*
- 13 **Route by Lead Quality** Switch *Logic*
- 14 **Append Unscored to Sheets** Google Sheets *Service*
- 15 **Generate Weekly Digest** Code *Logic*
- 16 **Set Hot Lead Attributes** Set *Logic*
- 17 **Set Warm Lead Attributes** Set *Logic*
- 18 **Set Cold Lead Attributes** Set *Logic*
- 19 **Ask Manual Review on Telegram** Telegram *Service*
- 20 **Post Weekly Digest on Telegram** Telegram *Service*
- 21 **Send Hot Lead Alert Email** Gmail *Service*
- 22 **Notify Sales on Telegram** Telegram *Service*
- 23 **Append Lead to Sheets** Google Sheets *Service*
- 24 **Draft Lead Response Email** Gmail *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 24, with 1 branch
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets, Telegram
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscore-route-and-reply-to-inbound-leads-with-openai-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

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Also lead generation, with the same services where possible, closest in size first.

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