# Scheduled YouTube transcription with Transcript.io: n8n workflow

> Started by a clock, and works across RSS and Supabase. 39 steps, 5 branches, 4 loops or waits: large, and worth reading before you trust it with anything live.

Source: https://millionrounds.com/workflow/scheduled-youtube-transcription-with-transcript-io (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Scheduled YouTube transcription with Transcript.io

Started by a clock, and works across RSS and Supabase. 39 steps, 5 branches, 4 loops or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscheduled-youtube-transcription-with-transcript-io)

**39 steps** Large: read it before trusting it with anything live

**5** Branches: places the flow splits

**4** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Logic 34 Service 4

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Set Max Video Age** Set *Logic*
- 3 **Channels To Track** Set *Logic*
- 4 **Max Content Age Days** Set *Logic*
- 5 **Split Out** Split Out *Logic*
- 6 **Add Client & Age Rules** Merge *Logic*
- 7 **Channel Info** Set *Logic*
- 8 **Data with Raw Date** Set *Logic*
- 9 **Verify Channel ID + Create RSS Link** Code *Logic*
- 10 **Date & Time** Date Time *Logic*
- 11 **Merge Formatted Date** Merge *Logic*
- 12 **Channel Info + Channel ID** Set *Logic*
- 13 **Is Video Recent Enough?** If *Logic*
- 14 **Loop Over Each Channel** Split In Batches *Logic*
- 15 **Loop Over Recent Videos** Split In Batches *Logic*
- 16 **Find Channel's Videos** Rss Feed Read *Service*
- 17 **Loop Over New Videos** Split In Batches *Logic*
- 18 **author + title + link + pubDate** Set *Logic*
- 19 **Filter Out YouTube Shorts** If *Logic*
- 20 **Check if URL Is In Database** Supabase *Service*
- 21 **Merge DB Check Result** Merge *Logic*
- 22 **Rename Original URL** Set *Logic*
- 23 **New Video Information** Set *Logic*
- 24 **Is Video Already in Database?** If *Logic*
- 25 **Find Video ID** Set *Logic*
- 26 **Merge Video ID With Video Data** Merge *Logic*
- 27 **Discard URL** Code *Logic*
- 28 **Is Video ID valid?** Set *Logic*
- 29 **Get Transcript from API** Http Request *Service*
- 30 **Add Transcript to Video Data** Merge *Logic*
- 31 **Clean Up URL** Set *Logic*
- 32 **Transcript Worked?** If *Logic*
- 33 **Add to Content Queue Table** Supabase *Service*
- 34 **Was Video ID Found?** If *Logic*
- 35 **Official Captions/Transcript** Code *Logic*
- 36 **Transcript Failed** Stop And Error *Logic*
- 37 **Wait** Wait *Logic*
- 38 **Rename URL** Set *Logic*
- 39 **try to get video_id again** Code *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 39, with 5 branches, 4 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** RSS, Supabase
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own RSS and Supabase accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 39 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 39 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fscheduled-youtube-transcription-with-transcript-io)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[RSS](https://millionrounds.com/workflows?service=RSS#library)[Supabase](https://millionrounds.com/workflows?service=Supabase#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate social media content planning with Llama** 20 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-social-media-content-planning-with-llama)
- [**Predict disaster damage and coordinate property response** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/predict-disaster-damage-and-coordinate-property-response)
- [**Send subscription renewal reminders with Telegram and Supabase** 15 steps · Supabase, Telegram](https://millionrounds.com/workflow/send-subscription-renewal-reminders-with-telegram-and-supaba)
- [**Manage medical appointment bookings and reminders** 13 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/manage-medical-appointment-bookings-and-reminders)
- [**Schedule X/LinkedIn posts AI content generation with WhatsApp** 13 steps · calls a model · RSS, Telegram](https://millionrounds.com/workflow/schedule-x-linkedin-posts-ai-content-generation-with-whatsap)
- [**Event notes to LinkedIn posts with Telegram** 12 steps · calls a model · Google Calendar, Supabase](https://millionrounds.com/workflow/event-notes-to-linkedin-posts-with-telegram)