# Schedule appointments from a booking form with Google Calendar: n8n workflow

> Started by another system calling it, and works across Gmail and Google Calendar. 11 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/schedule-appointments-from-a-booking-form-with-google-calend (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Schedule appointments from a booking form with Google Calendar

Started by another system calling it, and works across Gmail and Google Calendar. 11 steps: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fschedule-appointments-from-a-booking-form-with-google-calend)

**11 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 4 Logic 4 Service 3

The steps in the order they run, from what starts it.

- 1 **Webhook - Submit Form** Webhook *Starts it*
- 2 **Webhook - Show Form** Webhook *Starts it*
- 3 **Code in JavaScript** Code *Logic*
- 4 **Get Calendar Events** Google Calendar *Service*
- 5 **Create Calendar Event** Google Calendar *Service*
- 6 **Calculate Available Slots** Code *Logic*
- 7 **Format Email Data** Code *Logic*
- 8 **Build HTML Form** Code *Logic*
- 9 **Send Confirmation Email** Gmail *Service*
- 10 **Respond to Webhook** Respond To Webhook *Starts it*
- 11 **Show Success Message** Respond To Webhook *Starts it*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 11
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Calendar
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Calendar accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fschedule-appointments-from-a-booking-form-with-google-calend)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate employee date tracking & reminders for HR with Gmail** 11 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-employee-date-tracking-and-reminders-for-hr-with-gm)
- [**Calculate litigation deadlines from intake forms** 11 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/calculate-litigation-deadlines-from-intake-forms)
- [**Compare hotel prices across booking platforms with Scrape.do** 11 steps · Gmail](https://millionrounds.com/workflow/compare-hotel-prices-across-booking-platforms-with-scrape-do)
- [**Create daily prayer and sunnah fasting reminders** 11 steps · Google Calendar](https://millionrounds.com/workflow/create-daily-prayer-and-sunnah-fasting-reminders)
- [**Detect holiday conflicts & suggest meeting reschedules** 11 steps · Google Calendar, Slack](https://millionrounds.com/workflow/detect-holiday-conflicts-and-suggest-meeting-reschedules)
- [**Draft follow-up email reminders in Gmail with Claude** 11 steps · Gmail](https://millionrounds.com/workflow/draft-follow-up-email-reminders-in-gmail-with-claude)