# Schedule and manage appointments with Groq and Google Calendar: n8n workflow

> Started by someone opening a chat with it, and works across Gmail, Google Calendar and Google Sheets.

Source: https://millionrounds.com/workflow/schedule-and-manage-appointments-with-groq-and-google-calend (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Schedule and manage appointments with Groq and Google Calendar

Started by someone opening a chat with it, and works across Gmail, Google Calendar and Google Sheets. It puts Groq behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 17 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: Groq Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fschedule-and-manage-appointments-with-groq-and-google-calend)

**17 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 3 Logic 3 Service 9

The steps in the order they run, from what starts it.

- 1 **Clint Chat** Chat trigger *Starts it*
- 2 **Groq Chat Model** Lm Chat Groq *Model*
- 3 **Simple Memory** Memory Buffer Window *Model*
- 4 **Create an event in Google Calendar** Google Calendar Tool *Service*
- 5 **Get many events in Google Calendar** Google Calendar Tool *Service*
- 6 **Delete an event in Google Calendar** Google Calendar Tool *Service*
- 7 **Update an event in Google Calendar** Google Calendar Tool *Service*
- 8 **Send a message in Gmail** Gmail Tool *Service*
- 9 **Schedule Trigger** Schedule trigger *Starts it*
- 10 **AI Agent** Agent *Model*
- 11 **Clear Old Appointments** Google Sheets *Service*
- 12 **Get Today Events** Google Calendar *Service*
- 13 **IF Has Events** If *Logic*
- 14 **Build Daily Summary** Code *Logic*
- 15 **Format Event Data** Set *Logic*
- 16 **Send Email to Admin** Gmail *Service*
- 17 **Insert Events Details** Google Sheets *Service*

## How it's built

- **Starts on:** Someone opening a chat with it
- **Steps:** 17, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Calendar, Google Sheets
- **Model:** Groq
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Google Sheets accounts, and a key for Groq. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone opening a chat with it.

Does it use AI?

Yes. It calls Groq. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fschedule-and-manage-appointments-with-groq-and-google-calend)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate HVAC service scheduling with Google Calendar** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-hvac-service-scheduling-with-google-calendar)
- [**Build a personal AI assistant with Telegram and OpenAI** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/build-a-personal-ai-assistant-with-telegram-and-openai)
- [**Create meeting minutes from Telegram messages with OpenAI** 17 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/create-meeting-minutes-from-telegram-messages-with-openai)
- [**Handle Gmail reply-based scheduling with Google Calendar** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/handle-gmail-reply-based-scheduling-with-google-calendar)
- [**Predict disaster damage and coordinate property response** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/predict-disaster-damage-and-coordinate-property-response)
- [**Route meeting action items to Slack with Gmail and OpenAI** 17 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/route-meeting-action-items-to-slack-with-gmail-and-openai)