# Save time hiring with OpenAI and Google Drive: n8n workflow

> Started by someone submitting a form, and works across Email, Google Drive, Google Sheets and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/save-time-hiring-with-openai-and-google-drive (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Save time hiring with OpenAI and Google Drive

Started by someone submitting a form, and works across Email, Google Drive, Google Sheets and Slack. It hands the judgement calls to OpenAI. 40 steps, 2 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsave-time-hiring-with-openai-and-google-drive)

**40 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**1** Loop or waits

**4** Services it connects to

## The flow

Starts it 6 Model 6 Logic 4 Service 24

The steps in the order they run, from what starts it.

- 1 **On form submission** Form trigger *Starts it*
- 2 **Structured Output Parser** Output Parser Structured *Model*
- 3 **OpenAI** Lm Chat Open Ai *Model*
- 4 **Run Daily at 09:00 AM** Schedule trigger *Starts it*
- 5 **Technical Support Engineer Assessment Trigger** Typeform trigger *Starts it*
- 6 **Technical Project Manager Assessment Trigger** Typeform trigger *Starts it*
- 7 **Trigger when Interview booked by applicant in calendly** Calendly trigger *Starts it*
- 8 **Get Triggered when Applicant Status Update in Google Sheet** Google Sheets trigger *Starts it*
- 9 **Upload CV** Google Drive *Service*
- 10 **Extract from File** Extract From File *Service*
- 11 **Semantic Fit & Evaluation by HR Expert** Chain Llm *Model*
- 12 **Applicant's Details** Information Extractor *Model*
- 13 **Summarize Applicant's Profile** Chain Summarization *Model*
- 14 **Summarize Job Role Description** Chain Summarization *Model*
- 15 **Fetch Records with Status "Resume Selected"** Google Sheets *Service*
- 16 **Update Applicant Status to Assessment Submitted** Google Sheets *Service*
- 17 **Update Status to Interview Booked** Google Sheets *Service*
- 18 **Route actions based on Status** Switch *Logic*
- 19 **Add Applicant's Details in Google Sheet** Google Sheets *Service*
- 20 **Update Evaluation Results in Google Sheets** Google Sheets *Service*
- 21 **Get Job Description from Google Sheets** Google Sheets *Service*
- 22 **Loop to Send Assessment Link to Each Candidate** Split In Batches *Logic*
- 23 **Notify TA via Email for Assessment Submission** Email Send *Service*
- 24 **Notify TA via Slack for Assessment Submission** Slack *Service*
- 25 **Send Interview Invite Email** Email Send *Service*
- 26 **Send Assessment Failed Email** Email Send *Service*
- 27 **Send Interview Cancelled Email** Email Send *Service*
- 28 **Interview Reschedule Invite Email** Email Send *Service*
- 29 **Send Interview Passed/Shortlisted Email** Email Send *Service*
- 30 **Send Interview Failed Email** Email Send *Service*
- 31 **Notify TA for Approval via Email** Email Send *Service*
- 32 **No Operation, do nothing** No Op *Logic*
- 33 **Get Assessment Form URL** Google Sheets *Service*
- 34 **Approval Check - IF Condition** If *Logic*
- 35 **Send Assessment Submission Email** Email Send *Service*
- 36 **Update Applicant's Status as RESUME SELECTED** Google Sheets *Service*
- 37 **Update Applicant's Status as REJECTED** Google Sheets *Service*
- 38 **Update Status to Assessment Sent** Google Sheets *Service*
- 39 **Send Shortlist Email to Candidate** Email Send *Service*
- 40 **Send Rejection Email to Candidate** Email Send *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 40, with 2 branches, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Email, Google Drive, Google Sheets, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Email, Google Drive, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 40 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 40 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsave-time-hiring-with-openai-and-google-drive)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**TalentFlow AI – Instantly evaluate applicant's GitHub, LinkedIn** 36 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/talentflow-ai-instantly-evaluate-applicant-s-github-linkedin)
- [**Automate job searching & resume customization with LinkedIn** 35 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/automate-job-searching-and-resume-customization-with-linkedi)
- [**LoneScale - job postings intent data to HubSpot with OpenAI** 34 steps · calls a model · HubSpot, Slack](https://millionrounds.com/workflow/lonescale-job-postings-intent-data-to-hubspot-with-openai)
- [**AI resume screening with OpenAI and Drive** 29 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/ai-resume-screening-with-openai-and-drive)
- [**Automate job search & applications with OpenRouter and Apify** 29 steps · calls a model · Apify, Gmail](https://millionrounds.com/workflow/automate-job-search-and-applications-with-openrouter-and-api)
- [**Create resume with Telegram and OpenAI** 28 steps · calls a model · Google Docs, Google Drive](https://millionrounds.com/workflow/create-resume-with-telegram-and-openai)