# Run real estate SMS campaigns with OpenAI and Apify: n8n workflow

> Started by another system calling it, and works across Google Sheets and Twilio. It puts OpenAI behind a retrieval step, so answers are drawn from documents...

Source: https://millionrounds.com/workflow/run-real-estate-sms-campaigns-with-openai-and-apify (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Run real estate SMS campaigns with OpenAI and Apify

Started by another system calling it, and works across Google Sheets and Twilio. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 16 steps, 3 loops or waits: a working afternoon to understand properly.

Medium Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frun-real-estate-sms-campaigns-with-openai-and-apify)

**16 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**3** Loops or waits

**2** Services it connects to

## The flow

Starts it 3 Model 4 Logic 5 Service 4

The steps in the order they run, from what starts it.

- 1 **Find agents and send tool** Tool Workflow *Model*
- 2 **Conversation memory** Memory Buffer Window *Model*
- 3 **Receive chat message** Webhook *Starts it*
- 4 **Start the campaign send** Execute Workflow trigger *Starts it*
- 5 **Chat model** Lm Chat Open Ai *Model*
- 6 **Campaign assistant** Agent *Model*
- 7 **Split the postal codes** Ai Transform *Service*
- 8 **Reply to the chat** Respond To Webhook *Starts it*
- 9 **Loop over postal codes** Split In Batches *Logic*
- 10 **Loop over agents** Split In Batches *Logic*
- 11 **Find agents in this area** Http Request *Service*
- 12 **Log results to sheet** Google Sheets *Service*
- 13 **Send the SMS** Twilio *Service*
- 14 **Keep the contact fields** Set *Logic*
- 15 **Capture the delivery result** Set *Logic*
- 16 **Pause between messages** Wait *Logic*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 16, 3 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets, Twilio
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets and Twilio accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frun-real-estate-sms-campaigns-with-openai-and-apify)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Twilio](https://millionrounds.com/workflows?service=Twilio#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**AI-powered knowledge assistant with Google Sheets and OpenAI** 16 steps · calls a model · Google Sheets, Supabase vectors](https://millionrounds.com/workflow/ai-powered-knowledge-assistant-with-google-sheets-and-openai)
- [**Analyze search intent for keywords with Google and Bright Data** 16 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/analyze-search-intent-for-keywords-with-google-and-bright-da)
- [**AppSheet intelligent query orchestrator- query any data** 16 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/appsheet-intelligent-query-orchestrator-query-any-data)
- [**Automate Real Estate Listing Scraper with ScrapeGraph AI** 16 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/automate-real-estate-listing-scraper-with-scrapegraph-ai)
- [**Clean and deduplicate supplier master data with Google Sheets** 16 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/clean-and-deduplicate-supplier-master-data-with-google-sheet)
- [**Compare gold and equity performance with Google Sheets** 16 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/compare-gold-and-equity-performance-with-google-sheets)