# Run AI employee onboarding with Groq and Google Workspace: n8n workflow > Started by an incoming Telegram message, and works across Gmail, Google Drive, Google Sheets, Slack and two others. Source: https://millionrounds.com/workflow/run-ai-employee-onboarding-with-groq-and-google-workspace (Millionrounds; every figure on the page links to its filing or article) [Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library) # Run AI employee onboarding with Groq and Google Workspace Started by an incoming Telegram message, and works across Gmail, Google Drive, Google Sheets, Slack and two others. It puts Gemini and Groq behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 62 steps, 7 branches: large, and worth reading before you trust it with anything live. Large Calls a model: Gemini, Groq Retrieval [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frun-ai-employee-onboarding-with-groq-and-google-workspace) **62 steps** Large: read it before trusting it with anything live **7** Branches: places the flow splits **0** Loops or waits **6** Services it connects to ## The flow Starts it 6 Model 12 Logic 27 Service 15 The steps in the order they run, from what starts it. The first 60 of 62. - 1 **Run Ingestion** Manual trigger *Starts it* - 2 **Gemini Embeddings** Embeddings Google Gemini *Model* - 3 **Split Text** Text Splitter Recursive Character Text Splitter *Model* - 4 **Chat Trigger** Chat trigger *Starts it* - 5 **Slack Trigger (optional)** Slack trigger *Starts it* - 6 **Telegram Trigger (optional)** Telegram trigger *Starts it* - 7 **Groq Chat Model** Lm Chat Groq *Model* - 8 **Session Memory** Memory Buffer Window *Model* - 9 **New Hire Trigger** Google Sheets trigger *Starts it* - 10 **Groq Model (Welcome)** Lm Chat Groq *Model* - 11 **Daily Check-in Trigger** Schedule trigger *Starts it* - 12 **Groq Model (Check-in)** Lm Chat Groq *Model* - 13 **Load Docs Config** Set *Logic* - 14 **Insert into Knowledge Base** Vector Store In Memory *Model* - 15 **company_docs** Vector Store In Memory *Model* - 16 **Doc Loader** Document Default Data Loader *Model* - 17 **Normalize Input** Code *Logic* - 18 **Onboarding Assistant** Agent *Model* - 19 **Orchestrator Config** Set *Logic* - 20 **Write Welcome Email** Chain Llm *Model* - 21 **Check-in Config** Set *Logic* - 22 **Write Check-in Email** Chain Llm *Model* - 23 **List Handbook Files** Google Drive *Service* - 24 **Guard Input** If *Logic* - 25 **Reply Router** Switch *Logic* - 26 **Guard Hire** If *Logic* - 27 **Send Welcome Email** Gmail *Service* - 28 **Read Tracking Sheet** Google Sheets *Service* - 29 **Send Check-in** Gmail *Service* - 30 **Download File** Google Drive *Service* - 31 **Ingestion Failed Note** Set *Logic* - 32 **Assistant Config** Set *Logic* - 33 **Invalid Input Reply** Set *Logic* - 34 **Chat Reply** Set *Logic* - 35 **Slack Reply (optional)** Slack *Service* - 36 **Telegram Reply (optional)** Telegram *Service* - 37 **Check Not Already Onboarded** Google Sheets *Service* - 38 **Skip Row** No Op *Logic* - 39 **Create Onboarding Folder** Google Drive *Service* - 40 **Log Email Failure** No Op *Logic* - 41 **Find Due Milestones** Code *Logic* - 42 **Read Tracking Failed** No Op *Logic* - 43 **Mark Sent Router** Switch *Logic* - 44 **Log Check-in Failure** No Op *Logic* - 45 **Extract Text** Extract From File *Service* - 46 **Reply Failed** No Op *Logic* - 47 **If New Hire** If *Logic* - 48 **Share Folder With Hire** Google Drive *Service* - 49 **Log Folder Failure** No Op *Logic* - 50 **Milestone Router** Switch *Logic* - 51 **Mark D1 Sent** Google Sheets *Service* - 52 **Mark D7 Sent** Google Sheets *Service* - 53 **Mark D30 Sent** Google Sheets *Service* - 54 **Role Checklist** Switch *Logic* - 55 **Notify Slack (optional)** Slack *Service* - 56 **Day 1 Brief** Set *Logic* - 57 **Day 7 Brief** Set *Logic* - 58 **Day 30 Brief** Set *Logic* - 59 **Engineering Checklist** Set *Logic* - 60 **Marketing Checklist** Set *Logic* ## How it's built - **Starts on:** An incoming Telegram message - **Steps:** 62, with 7 branches - **Size:** Large: read it before trusting it with anything live - **Connects to:** Gmail, Google Drive, Google Sheets, Slack, Telegram, in-memory vectors - **Model:** Gemini, Groq - **Retrieval:** Answers are drawn from documents you supply, not from the model alone ## Questions What does it need to run? An n8n account, plus your own Gmail, Google Drive, Google Sheets, Slack, Telegram and in-memory vectors accounts, and a key for Gemini and Groq. You connect your own accounts after importing it; none are included. What starts it? It starts on an incoming Telegram message. Does it use AI? Yes. It calls Gemini and Groq. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n. How long does it take to set up? Take your time. At 62 steps it is large: read it before trusting it with anything live. How do I import it? Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts. **Before you run it** Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 62 steps before you point it at anything that matters. ## Run it in n8n - **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n) - **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frun-ai-employee-onboarding-with-groq-and-google-workspace) - **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts. Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind. ## Connects to Each opens the other workflows that use it. [Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)[in-memory vectors](https://millionrounds.com/workflows?service=in-memory+vectors#library) ## Workflows like it Also chat assistants, with the same services where possible, closest in size first. - [**Generate 24s engaging conspiracy doc reels with DeepSeek** 62 steps · calls a model · Google Cloud Storage, Telegram](https://millionrounds.com/workflow/generate-24s-engaging-conspiracy-doc-reels-with-deepseek) - [**AI-powered language and coding tutor with OpenAI and Airtable** 56 steps · calls a model · Airtable, Telegram](https://millionrounds.com/workflow/ai-powered-language-and-coding-tutor-with-openai-and-airtabl) - [**Build a WhatsApp AI shopping bot with Gemini and OpenAI** 70 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/build-a-whatsapp-ai-shopping-bot-with-gemini-and-openai) - [**Auto-Generate Competitive Battlecards with Slack and Notion** 49 steps · calls a model · Notion, Slack](https://millionrounds.com/workflow/auto-generate-competitive-battlecards-with-slack-and-notion) - [**Multi-agent healthcare assistant with WhatsApp and OpenAI** 49 steps · calls a model · Google Sheets, WhatsApp](https://millionrounds.com/workflow/multi-agent-healthcare-assistant-with-whatsapp-and-openai) - [**Spreadsheet data into smart charts with OpenAI** 76 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/spreadsheet-data-into-smart-charts-with-openai)