# Run a personal executive assistant with Gmail and Slack: n8n workflow

> Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/run-a-personal-executive-assistant-with-gmail-and-slack (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Run a personal executive assistant with Gmail and Slack

Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to OpenAI. 29 steps, 4 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frun-a-personal-executive-assistant-with-gmail-and-slack)

**29 steps** Large: read it before trusting it with anything live

**4** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 9 Logic 5 Service 14

The steps in the order they run, from what starts it.

- 1 **Every 15 Min Schedule** Schedule trigger *Starts it*
- 2 **OpenAI Model - Briefing Agent** Lm Chat Open Ai *Model*
- 3 **OpenAI Model - Slack Triage** Lm Chat Open Ai *Model*
- 4 **OpenAI Model - Email Triage** Lm Chat Open Ai *Model*
- 5 **Email Triage Output Schema** Output Parser Structured *Model*
- 6 **OpenAI Model - Reschedule Agent** Lm Chat Open Ai *Model*
- 7 **Gmail - Get Unread Emails** Gmail *Service*
- 8 **Google Calendar - Get Upcoming Events** Google Calendar *Service*
- 9 **Slack - Get Recent Mentions** Slack *Service*
- 10 **Is Briefing Time? (7AM)** If *Logic*
- 11 **AI Agent - Compile Morning Briefing** Agent *Model*
- 12 **AI Agent - Slack Triage** Agent *Model*
- 13 **AI Agent - Email Triage** Agent *Model*
- 14 **AI Agent - Reschedule Proposal** Agent *Model*
- 15 **Detect Calendar Conflicts** Code *Logic*
- 16 **ClickUp - Get Tasks Due Today** Http Request *Service*
- 17 **Gmail - Send Morning Briefing** Gmail *Service*
- 18 **Slack - Post Morning Briefing** Slack *Service*
- 19 **Needs Approval? (Slack)** If *Logic*
- 20 **Needs Approval? (Email)** If *Logic*
- 21 **Slack - Request Reschedule Approval** Slack *Service*
- 22 **Conflicts Found?** If *Logic*
- 23 **Slack - Request Response Approval** Slack *Service*
- 24 **Slack - Send Reply** Slack *Service*
- 25 **Slack - Request Email Reply Approval** Slack *Service*
- 26 **Gmail - Save as Draft (No Approval)** Gmail *Service*
- 27 **Google Calendar - Update Event** Google Calendar *Service*
- 28 **Gmail - Send Approved Reply** Gmail *Service*
- 29 **ClickUp - Create Task from Email** Http Request *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 29, with 4 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Calendar, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 29 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 29 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frun-a-personal-executive-assistant-with-gmail-and-slack)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI-powered bug reporting & tracking** 29 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-bug-reporting-and-tracking)
- [**Build an AI powered phone agent with Retell** 29 steps · calls a model · Google Calendar, Google Drive](https://millionrounds.com/workflow/build-an-ai-powered-phone-agent-with-retell)
- [**Manage legal client intake and consultations with Telegram** 29 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/manage-legal-client-intake-and-consultations-with-telegram)
- [**Optimize daily schedules with Groq and Google Sheets** 29 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/optimize-daily-schedules-with-groq-and-google-sheets)
- [**Personal AI assistant with OpenRouter and Gmail** 29 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/personal-ai-assistant-with-openrouter-and-gmail)
- [**Send Calendly meeting prep briefs with Gmail and Notion** 29 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/send-calendly-meeting-prep-briefs-with-gmail-and-notion)