# Run a full lead-to-meeting pipeline with Google Sheets: n8n workflow

> Started by another system calling it, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to Gemini and OpenAI.

Source: https://millionrounds.com/workflow/run-a-full-lead-to-meeting-pipeline-with-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Run a full lead-to-meeting pipeline with Google Sheets

Started by another system calling it, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to Gemini and OpenAI. 52 steps, 2 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: Gemini, OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frun-a-full-lead-to-meeting-pipeline-with-google-sheets)

**52 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**1** Loop or waits

**3** Services it connects to

## The flow

Starts it 6 Model 8 Logic 12 Service 26

The steps in the order they run, from what starts it.

- 1 **New Lead Webhook** Webhook *Starts it*
- 2 **Inbound Reply Webhook** Webhook *Starts it*
- 3 **Follow-Up Check (Every 6h)** Schedule trigger *Starts it*
- 4 **Meeting Booked Webhook** Webhook *Starts it*
- 5 **Weekly Report Trigger** Schedule trigger *Starts it*
- 6 **No-Show Check (Hourly)** Schedule trigger *Starts it*
- 7 **Normalize Lead Data** Set *Logic*
- 8 **Lookup Lead by Contact** Google Sheets *Service*
- 9 **Read Leads Awaiting Reply** Google Sheets *Service*
- 10 **Mark Status: Meeting Booked** Google Sheets *Service*
- 11 **Read All CRM Rows** Google Sheets *Service*
- 12 **Read Today's Meetings** Google Sheets *Service*
- 13 **Enrich Lead (Clearbit/Apollo)** Http Request *Service*
- 14 **AI: Classify Reply Intent** Open Ai *Model*
- 15 **Filter: No Reply, Under 3 Follow-Ups** Filter *Logic*
- 16 **Get Full Lead History** Google Sheets *Service*
- 17 **Aggregate Conversion Metrics** Code *Logic*
- 18 **Filter: Meeting Time Passed** Filter *Logic*
- 19 **Merge Enrichment Into Lead** Set *Logic*
- 20 **Parse Reply Intent** Code *Logic*
- 21 **Message a model** Open Ai *Model*
- 22 **Wait Until 30 Min Before Meeting** Wait *Logic*
- 23 **Write Weekly Report** Google Sheets *Service*
- 24 **Mark Status: No-Show** Google Sheets *Service*
- 25 **AI: Qualify & Score Lead** Google Gemini *Model*
- 26 **Route by Intent** Switch *Logic*
- 27 **Parse Follow-Up** Code *Logic*
- 28 **AI: Generate Pre-Call Brief** Open Ai *Model*
- 29 **Send Weekly Summary to Slack** Slack *Service*
- 30 **AI: Write Re-Engagement Message** Open Ai *Model*
- 31 **Parse Lead Score** Code *Logic*
- 32 **Send Booking Link Email** Gmail *Service*
- 33 **AI: Draft Objection Response** Open Ai *Model*
- 34 **Mark Status: Closed Lost** Google Sheets *Service*
- 35 **Send Follow-Up Email** Gmail *Service*
- 36 **Send Brief to Salesperson** Slack *Service*
- 37 **Send Re-Engagement Email** Gmail *Service*
- 38 **Log Lead to CRM Sheet** Google Sheets *Service*
- 39 **Mark Status: Booking Sent** Google Sheets *Service*
- 40 **Send Objection Response** Gmail *Service*
- 41 **Increment Follow-Up Count** Google Sheets *Service*
- 42 **Route by Tier** Switch *Logic*
- 43 **Update row in sheet (Objection)** Google Sheets *Service*
- 44 **AI: Write Personalized Outreach** Google Gemini *Model*
- 45 **AI: Write Polite Decline** Google Gemini *Model*
- 46 **Parse Outreach Message** Code *Logic*
- 47 **Send Decline Email** Gmail *Service*
- 48 **Send Outreach Email** Gmail *Service*
- 49 **Send Outreach SMS (Twilio)** Http Request *Service*
- 50 **Update row in sheet (Decline)** Google Sheets *Service*
- 51 **Log Outreach Sent** Google Sheets *Service*
- 52 **Log Declined Lead** Google Sheets *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 52, with 2 branches, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets, Slack
- **Model:** Gemini, OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini and OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 52 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 52 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frun-a-full-lead-to-meeting-pipeline-with-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**Automate business partner outreach with Google Maps and OpenAI** 55 steps · calls a model · Apify, Google Drive](https://millionrounds.com/workflow/automate-business-partner-outreach-with-google-maps-and-open)
- [**Automate product Hunt lead generation with Apify** 49 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-product-hunt-lead-generation-with-apify)
- [**Automate social fan-out, marketplace outreach, and CRM alerts** 49 steps · Google Sheets, Salesforce](https://millionrounds.com/workflow/automate-social-fan-out-marketplace-outreach-and-crm-alerts)
- [**Gmail Cold Email Sequence with Google Sheets Tracking** 55 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/gmail-cold-email-sequence-with-google-sheets-tracking)
- [**Smart email outreach sequence – AI-powered & customizable** 56 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/smart-email-outreach-sequence-ai-powered-and-customizable)
- [**AI sales agent: fully email handling & lead scoring system** 57 steps · calls a model · Gmail, NocoDB](https://millionrounds.com/workflow/ai-sales-agent-fully-email-handling-and-lead-scoring-system)