# Route fire sprinkler deficiencies with Gmail and OpenAI: n8n workflow

> Started by an arriving email, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/route-fire-sprinkler-deficiencies-with-gmail-and-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Route fire sprinkler deficiencies with Gmail and OpenAI

Started by an arriving email, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 14 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Froute-fire-sprinkler-deficiencies-with-gmail-and-openai)

**14 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 2 Logic 7 Service 4

The steps in the order they run, from what starts it.

- 1 **Watch Inspector Deficiency Emails** Gmail trigger *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **Normalize Deficiency Email** Set *Logic*
- 4 **Classify Deficiency Severity** Text Classifier *Model*
- 5 **Compute AHJ Deadline Candidates** Code *Logic*
- 6 **Shape Critical Notice Record** Set *Logic*
- 7 **Shape Standard Order Record** Set *Logic*
- 8 **Shape Informational Record** Set *Logic*
- 9 **Send Emergency Corrective Notice** Gmail *Service*
- 10 **Repeat Violation (3rd+ in 12mo)?** If *Logic*
- 11 **Combine Branch Outcomes for Audit Log** Merge *Logic*
- 12 **Escalate to Fire Marshal - Repeat Violation** Gmail *Service*
- 13 **Send 30-Day Corrective Work Order Alert** Telegram *Service*
- 14 **Append AHJ Compliance Log Row** Google Sheets *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 14, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets, Telegram
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Froute-fire-sprinkler-deficiencies-with-gmail-and-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**AI-powered Telegram bot for Bible verse management** 14 steps · calls a model · Telegram](https://millionrounds.com/workflow/ai-powered-telegram-bot-for-bible-verse-management)
- [**AI-powered feedback triage: Jotform to Trello, Airtable & Slack** 14 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/ai-powered-feedback-triage-jotform-to-trello-airtable-and-sl)
- [**AI-powered personal finances manager with Gemini and Telegram** 14 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/ai-powered-personal-finances-manager-with-gemini-and-telegra)
- [**Analyze real estate submarket opportunities with OpenAI** 14 steps · calls a model · Gmail, Slack](https://millionrounds.com/workflow/analyze-real-estate-submarket-opportunities-with-openai)
- [**Automate news intelligence with Gemini and Slack** 14 steps · calls a model · Google Sheets, Notion](https://millionrounds.com/workflow/automate-news-intelligence-with-gemini-and-slack)
- [**Automate rental agreements with Google Sheets and Gemini** 14 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/automate-rental-agreements-with-google-sheets-and-gemini)