# Route craft brewery orders with OpenAI and Google Sheets: n8n workflow

> Started by another system calling it, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/route-craft-brewery-orders-with-openai-and-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [E-commerce](https://millionrounds.com/workflows?category=E-commerce#library)

# Route craft brewery orders with OpenAI and Google Sheets

Started by another system calling it, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 14 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Froute-craft-brewery-orders-with-openai-and-google-sheets)

**14 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 3 Logic 4 Service 6

The steps in the order they run, from what starts it.

- 1 **Receive Retailer Order Webhook** Webhook *Starts it*
- 2 **Territory Compliance Model** Lm Chat Open Ai *Model*
- 3 **Parse Territory Decision** Output Parser Structured *Model*
- 4 **Normalize Order Intake** Set *Logic*
- 5 **Validate Territory & Compliance** Agent *Model*
- 6 **Look Up Territory & Allocation Map** Google Sheets *Service*
- 7 **Shape Territory Decision** Set *Logic*
- 8 **Route Order Decision** Switch *Logic*
- 9 **Send Order Approval Confirmation** Gmail *Service*
- 10 **Flag Territory Conflict to Compliance** Gmail *Service*
- 11 **Flag License Ineligibility to Compliance** Gmail *Service*
- 12 **Flag Allocation Cap Breach to Sales Ops** Gmail *Service*
- 13 **Combine Routing Branches** Merge *Logic*
- 14 **Append Order Decision to Log** Google Sheets *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 14, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Froute-craft-brewery-orders-with-openai-and-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also e-commerce, with the same services where possible, closest in size first.

- [**AI blog generator for Shopify product listings with OpenAI** 14 steps · calls a model · Google Sheets, Shopify](https://millionrounds.com/workflow/ai-blog-generator-for-shopify-product-listings-with-openai)
- [**AI-powered restaurant order chatbot with OpenAI** 14 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/ai-powered-restaurant-order-chatbot-with-openai)
- [**Confirm and log WhatsApp restaurant orders with Groq** 14 steps · calls a model · Google Sheets, WhatsApp](https://millionrounds.com/workflow/confirm-and-log-whatsapp-restaurant-orders-with-groq)
- [**Enhance product photos with Gemini** 14 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/enhance-product-photos-with-gemini)
- [**Extract ecommerce product data with Google Sheets** 14 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/extract-ecommerce-product-data-with-google-sheets)
- [**Forecast inventory and auto-generate reorders** 14 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/forecast-inventory-and-auto-generate-reorders)