# Route AI voice call webhooks to WhatsApp and Google Sheets: n8n workflow

> Started by another system calling it, and works across Google Sheets and WhatsApp. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/route-ai-voice-call-webhooks-to-whatsapp-and-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Route AI voice call webhooks to WhatsApp and Google Sheets

Started by another system calling it, and works across Google Sheets and WhatsApp. It hands the judgement calls to OpenAI. 15 steps, 3 branches: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Froute-ai-voice-call-webhooks-to-whatsapp-and-google-sheets)

**15 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 8 Service 4

The steps in the order they run, from what starts it.

- 1 **Voice Call Ended** Webhook *Starts it*
- 2 **Extraction Model** Lm Chat Open Ai *Model*
- 3 **Handoff Settings** Set *Logic*
- 4 **Extract Call Details** Information Extractor *Model*
- 5 **Normalise Call Payload** Code *Logic*
- 6 **Decide Routing** Code *Logic*
- 7 **Check Call Usability** Code *Logic*
- 8 **Is Urgent?** If *Logic*
- 9 **Log Every Call to Call Log** Google Sheets *Service*
- 10 **Has Usable Transcript?** If *Logic*
- 11 **Log Urgent Call to CRM** Google Sheets *Service*
- 12 **WhatsApp Alerts On?** If *Logic*
- 13 **Log Routine Call to CRM** Google Sheets *Service*
- 14 **Prepare Unprocessable Record** Set *Logic*
- 15 **Alert Business Owner via WhatsApp** Whats App *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 15, with 3 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets, WhatsApp
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets and WhatsApp accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Froute-ai-voice-call-webhooks-to-whatsapp-and-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[WhatsApp](https://millionrounds.com/workflows?service=WhatsApp#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**AI-powered Telegram & WhatsApp Business agent workflow** 15 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/ai-powered-telegram-and-whatsapp-business-agent-workflow)
- [**Analyze client portfolio diversification with Google Sheets** 15 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/analyze-client-portfolio-diversification-with-google-sheets)
- [**Check Japanese ad copy compliance with Gemini and Sheets** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/check-japanese-ad-copy-compliance-with-gemini-and-sheets)
- [**Classify Gmail intents with Gemini and Slack** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/classify-gmail-intents-with-gemini-and-slack)
- [**Classify purchase requisitions with Gemini and Gmail** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/classify-purchase-requisitions-with-gemini-and-gmail)
- [**Generate Seedance crowd previs passes from chat** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-seedance-crowd-previs-passes-from-chat)