# Revive quiet client projects with OpenAI and Airtable: n8n workflow

> Started by a clock, and works across Airtable, Discord and Gmail. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/revive-quiet-client-projects-with-openai-and-airtable (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Revive quiet client projects with OpenAI and Airtable

Started by a clock, and works across Airtable, Discord and Gmail. It hands the judgement calls to OpenAI. 26 steps, 1 branch: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frevive-quiet-client-projects-with-openai-and-airtable)

**26 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 4 Logic 9 Service 11

The steps in the order they run, from what starts it.

- 1 **Monday Ops Trigger** Schedule trigger *Starts it*
- 2 **Check-in Draft Model** Lm Chat Open Ai *Model*
- 3 **Friday Digest Trigger** Schedule trigger *Starts it*
- 4 **Digest Model** Lm Chat Open Ai *Model*
- 5 **Read Client Projects** Airtable *Service*
- 6 **AI Draft Check-in Email** Agent *Model*
- 7 **Read Projects for Digest** Airtable *Service*
- 8 **Read Touch Log for Digest** Airtable *Service*
- 9 **AI Write Digest** Agent *Model*
- 10 **Compute Quiet Projects** Code *Logic*
- 11 **Parse Check-in Draft** Code *Logic*
- 12 **Compile Digest Stats** Code *Logic*
- 13 **Parse Digest** Code *Logic*
- 14 **Build Quiet Flag** Code *Logic*
- 15 **Build Data Notice** Set *Logic*
- 16 **Send Check-in to Client** Gmail *Service*
- 17 **Email Digest** Gmail *Service*
- 18 **Has Quiet Projects** If *Logic*
- 19 **Email Data Problems** Gmail *Service*
- 20 **Build Touch Log Row** Set *Logic*
- 21 **Post Digest on Discord** Discord *Service*
- 22 **Pick Next Quiet Project** Code *Logic*
- 23 **Discord No Quiet Clients** Discord *Service*
- 24 **Append Touch Log** Airtable *Service*
- 25 **Update Project last_touch** Airtable *Service*
- 26 **Discord Check-in Summary** Discord *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 26, with 1 branch
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Airtable, Discord, Gmail
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Discord and Gmail accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frevive-quiet-client-projects-with-openai-and-airtable)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Discord](https://millionrounds.com/workflows?service=Discord#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**Advanced AI demo (presented at AI Developers #14 meetup)** 26 steps · calls a model · Gmail, Pinecone](https://millionrounds.com/workflow/advanced-ai-demo-presented-at-ai-developers-14-meetup)
- [**Generate move-out deposit statements with Gmail** 26 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-move-out-deposit-statements-with-gmail)
- [**Smart email manager with Gmail and OpenAI** 26 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/smart-email-manager-with-gmail-and-openai)
- [**Telegram personal AI agent with Gemini and Airtable** 26 steps · calls a model · Airtable, Telegram](https://millionrounds.com/workflow/telegram-personal-ai-agent-with-gemini-and-airtable)
- [**AI email triage and smart auto-responder with OpenAI and Gmail** 25 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/ai-email-triage-and-smart-auto-responder-with-openai-and-gma)
- [**AI email triage and smart auto-responder with OpenAI and Gmail** 25 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/ai-email-triage-and-smart-auto-responder-with-openai-and-gma-2)