# Record Property Maintenance Issues with Slack: n8n workflow

> Started by another system calling it, and works across Gmail, Google Drive, Google Sheets, Slack and one other. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/record-property-maintenance-issues-with-slack (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Record Property Maintenance Issues with Slack

Started by another system calling it, and works across Gmail, Google Drive, Google Sheets, Slack and one other. It hands the judgement calls to OpenAI. 31 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frecord-property-maintenance-issues-with-slack)

**31 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**0** Loops or waits

**5** Services it connects to

## The flow

Starts it 5 Model 1 Logic 17 Service 8

The steps in the order they run, from what starts it.

- 1 **Webhook** Webhook *Starts it*
- 2 **Error Trigger** Error trigger *Starts it*
- 3 **Is Challenge Request?** If *Logic*
- 4 **Format Error Data** Code *Logic*
- 5 **Respond with Challenge** Respond To Webhook *Starts it*
- 6 **Filter Unwanted Events** If *Logic*
- 7 **Log Error to Table** Data Table *Service*
- 8 **Extract Slack Event** Set *Logic*
- 9 **Respond OK - Filtered Event** Respond To Webhook *Starts it*
- 10 **Send a message** Slack *Service*
- 11 **Generate Reference & Extract Core** Code *Logic*
- 12 **Process & Categorize Files** Code *Logic*
- 13 **Format Output** Set *Logic*
- 14 **Respond to Webhook** Respond To Webhook *Starts it*
- 15 **Has Photos or Videos?** If *Logic*
- 16 **Check for Voice Notes** Code *Logic*
- 17 **Create Folder** Google Drive *Service*
- 18 **No Folder Needed** Code *Logic*
- 19 **Download Voice Note** Http Request *Service*
- 20 **Aggregate Transcriptions** Code *Logic*
- 21 **Prep Files for Upload** Code *Logic*
- 22 **Merge Folder with Final Output** Merge *Logic*
- 23 **Transcribe Recording** Open Ai *Model*
- 24 **Add Transcriptions to Result** Code *Logic*
- 25 **Download from Slack** Http Request *Service*
- 26 **Prepare Sheet Data** Code *Logic*
- 27 **Upload to Drive** Google Drive *Service*
- 28 **Add to Google Sheet** Google Sheets *Service*
- 29 **Extract Email Data** Code *Logic*
- 30 **Format Professional Email** Code *Logic*
- 31 **Send Email Notification** Gmail *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 31, with 3 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Drive, Google Sheets, Slack, n8n data table
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 31 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 31 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Frecord-property-maintenance-issues-with-slack)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[n8n data table](https://millionrounds.com/workflows?service=n8n+data+table#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**Company knowledge base agent (RAG) with OpenAI** 31 steps · calls a model · Google Drive, Supabase](https://millionrounds.com/workflow/company-knowledge-base-agent-rag-with-openai)
- [**Create a session-based Telegram chatbot with OpenAI** 31 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/create-a-session-based-telegram-chatbot-with-openai)
- [**Intake Architect - Multi-Channel Professional Services Client** 31 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/intake-architect-multi-channel-professional-services-client)
- [**With Gemini and OpenAI** 31 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/with-gemini-and-openai)
- [**Automated AWS IAM key compromise response with Slack** 30 steps · calls a model · Slack](https://millionrounds.com/workflow/automated-aws-iam-key-compromise-response-with-slack)
- [**Manage safety inspections and corrective actions with DeepSeek** 32 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/manage-safety-inspections-and-corrective-actions-with-deepse)