# Real-time ClickUp time tracking to HubSpot project sync: n8n workflow

> Started by an event in a connected app, and works across ClickUp. 9 steps, 1 branch: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/real-time-clickup-time-tracking-to-hubspot-project-sync (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Real-time ClickUp time tracking to HubSpot project sync

Started by an event in a connected app, and works across ClickUp. 9 steps, 1 branch: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Freal-time-clickup-time-tracking-to-hubspot-project-sync)

**9 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 3 Service 5

The steps in the order they run, from what starts it.

- 1 **Time Tracked Update Trigger** Click Up trigger *Starts it*
- 2 **ClickUp: Get Task Details** Click Up *Service*
- 3 **ClickUp: Get Time Entry Details** Click Up *Service*
- 4 **Merge: Task & Time Data** Merge *Logic*
- 5 **Code: Extract Sprint & Task Data** Code *Logic*
- 6 **OnProjectFolder** Http Request *Service*
- 7 **Route by Sprint Type** If *Logic*
- 8 **HubSpot: Update Project Hours (actual_additional_requests_hours)** Http Request *Service*
- 9 **HubSpot: Update Project Hours Sprint 1-4** Http Request *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 9, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** ClickUp
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own ClickUp account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Freal-time-clickup-time-tracking-to-hubspot-project-sync)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[ClickUp](https://millionrounds.com/workflows?service=ClickUp#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Public transit delay tracker with Mailgun and ClickUp** 11 steps · ClickUp](https://millionrounds.com/workflow/public-transit-delay-tracker-with-mailgun-and-clickup)
- [**Track employee performance KPIs from ClickUp with OpenAI** 7 steps · calls a model · ClickUp, Google Sheets](https://millionrounds.com/workflow/track-employee-performance-kpis-from-clickup-with-openai)
- [**Job certification requirements tracker with Mailchimp** 12 steps · ClickUp, Mailchimp](https://millionrounds.com/workflow/job-certification-requirements-tracker-with-mailchimp)
- [**Sync Notion database pages as ClickUp tasks** 5 steps · ClickUp, Notion](https://millionrounds.com/workflow/sync-notion-database-pages-as-clickup-tasks)
- [**Automated workflow test runner with Google Drive and Sheets** 14 steps · ClickUp, Google Drive](https://millionrounds.com/workflow/automated-workflow-test-runner-with-google-drive-and-sheets)
- [**Automated client onboarding & project setup with ClickUp** 19 steps · ClickUp, Gmail](https://millionrounds.com/workflow/automated-client-onboarding-and-project-setup-with-clickup)