# Quote freight shipments with WhatsApp and Gemini: n8n workflow

> Started by an incoming WhatsApp message, and works across GoHighLevel and WhatsApp. It puts Gemini behind a retrieval step, so answers are drawn from...

Source: https://millionrounds.com/workflow/quote-freight-shipments-with-whatsapp-and-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Quote freight shipments with WhatsApp and Gemini

Started by an incoming WhatsApp message, and works across GoHighLevel and WhatsApp. It puts Gemini behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 16 steps, 3 branches: a working afternoon to understand properly.

Medium Calls a model: Gemini Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fquote-freight-shipments-with-whatsapp-and-gemini)

**16 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 4 Logic 5 Service 6

The steps in the order they run, from what starts it.

- 1 **When WhatsApp Message Received** Whats App trigger *Starts it*
- 2 **Google Gemini Model** Lm Chat Google Gemini *Model*
- 3 **Offload Lead Tool** High Level Tool *Service*
- 4 **Create Contact Tool** High Level Tool *Service*
- 5 **Parse Structured Output** Output Parser Structured *Model*
- 6 **Redis Chat Memory1** Memory Redis Chat *Model*
- 7 **Check Message Content** If *Logic*
- 8 **Lead Processing Agent** Agent *Model*
- 9 **Fetch HighLevel Contacts** High Level *Service*
- 10 **If Data Collected** If *Logic*
- 11 **If Not Do Not Disturb** If *Logic*
- 12 **Post Quote Request** Http Request *Service*
- 13 **Send WhatsApp Message** Whats App *Service*
- 14 **Set Commission Percentage** Set *Logic*
- 15 **Calculate Commissioned Rate** Code *Logic*
- 16 **Send Quote to WhatsApp** Whats App *Service*

## How it's built

- **Starts on:** An incoming WhatsApp message
- **Steps:** 16, with 3 branches
- **Size:** Medium: a working afternoon
- **Connects to:** GoHighLevel, WhatsApp
- **Model:** Gemini
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own GoHighLevel and WhatsApp accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming WhatsApp message.

Does it use AI?

Yes. It calls Gemini. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fquote-freight-shipments-with-whatsapp-and-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[GoHighLevel](https://millionrounds.com/workflows?service=GoHighLevel#library)[WhatsApp](https://millionrounds.com/workflows?service=WhatsApp#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Send event quotes from WhatsApp with Groq and Google Calendar** 16 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/send-event-quotes-from-whatsapp-with-groq-and-google-calenda)
- [**Auto-generate WhatsApp proposals from voice or text** 15 steps · calls a model · Airtable, WhatsApp](https://millionrounds.com/workflow/auto-generate-whatsapp-proposals-from-voice-or-text)
- [**Monitor revenue tax compliance and auto-correct anomalies** 17 steps · calls a model · Gmail, WhatsApp](https://millionrounds.com/workflow/monitor-revenue-tax-compliance-and-auto-correct-anomalies)
- [**Send multi-carrier shipping quotes with WhatsApp and Gemini** 17 steps · calls a model · GoHighLevel, Google Sheets](https://millionrounds.com/workflow/send-multi-carrier-shipping-quotes-with-whatsapp-and-gemini)
- [**WhatsApp AI Receipt and Expense Tracker for n8n** 18 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/whatsapp-ai-receipt-and-expense-tracker-for-n8n)
- [**Process receipt images with OpenAI and WhatsApp** 12 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/process-receipt-images-with-openai-and-whatsapp)