# Qualify webhook leads with OpenAI: n8n workflow template

> Started by another system calling it, and works across Asana, Gmail and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/qualify-webhook-leads-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Qualify webhook leads with OpenAI

Started by another system calling it, and works across Asana, Gmail and Slack. It hands the judgement calls to OpenAI. 16 steps, 2 branches: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-webhook-leads-with-openai)

**16 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 5 Model 1 Logic 5 Service 5

The steps in the order they run, from what starts it.

- 1 **Webhook Trigger** Webhook *Starts it*
- 2 **Workflow Error Handler** Error trigger *Starts it*
- 3 **Normalize Lead Data** Set *Logic*
- 4 **Send a message1** Gmail *Service*
- 5 **RocketReach Lookup Profile** Http Request *Service*
- 6 **Calculate Email Confidence** Code *Logic*
- 7 **Quality Filter** If *Logic*
- 8 **AI Lead Scoring** Open Ai *Model*
- 9 **Respond - Low Confidence** Respond To Webhook *Starts it*
- 10 **Extract AI Score Fields** Set *Logic*
- 11 **Score Filter** If *Logic*
- 12 **Respond to Webhook** Respond To Webhook *Starts it*
- 13 **Respond - Low Score** Respond To Webhook *Starts it*
- 14 **Create Asana Task** Asana *Service*
- 15 **Notify Slack - Disqualified** Slack *Service*
- 16 **Notify Slack - Qualified** Slack *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 16, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Asana, Gmail, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Asana, Gmail and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-webhook-leads-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Asana](https://millionrounds.com/workflows?service=Asana#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**AI lead qualification & multi-channel sales pipeline automation** 16 steps · calls a model · Airtable, Asana](https://millionrounds.com/workflow/ai-lead-qualification-and-multi-channel-sales-pipeline-autom)
- [**AI-powered multi-channel lead outreach with JotForm and Gemini** 16 steps · calls a model · Gmail, n8n data table](https://millionrounds.com/workflow/ai-powered-multi-channel-lead-outreach-with-jotform-and-gemi)
- [**Automate lead meeting scheduling with Zoho CRM** 16 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-lead-meeting-scheduling-with-zoho-crm)
- [**Automate personalized cold emails with Apollo and OpenAI** 16 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/automate-personalized-cold-emails-with-apollo-and-openai)
- [**Enrich & qualify leads with Azure OpenAI and Bright Data MCP** 16 steps · calls a model · HubSpot, Slack](https://millionrounds.com/workflow/enrich-and-qualify-leads-with-azure-openai-and-bright-data-m)
- [**Generate personalized cold emails with Anthropic** 16 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-personalized-cold-emails-with-anthropic)