# Qualify real estate leads from Gmail with Google Sheets CRM: n8n workflow

> Started by an arriving email, and works across Gmail and Google Sheets. 15 steps, 3 branches: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/qualify-real-estate-leads-from-gmail-with-google-sheets-crm (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Qualify real estate leads from Gmail with Google Sheets CRM

Started by an arriving email, and works across Gmail and Google Sheets. 15 steps, 3 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-real-estate-leads-from-gmail-with-google-sheets-crm)

**15 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Logic 5 Service 9

The steps in the order they run, from what starts it.

- 1 **New Real Estate Inquiry** Gmail trigger *Starts it*
- 2 **Extract Classify And Score Lead** Code *Logic*
- 3 **Has Email Address?** If *Logic*
- 4 **Find Existing Lead** Google Sheets *Service*
- 5 **Alert Missing Email** Gmail *Service*
- 6 **Prepare CRM Record** Set *Logic*
- 7 **Is Duplicate Lead?** If *Logic*
- 8 **Send Duplicate Lead Alert** Gmail *Service*
- 9 **Add Lead To CRM Sheet** Google Sheets *Service*
- 10 **Send Personalized Auto Reply** Gmail *Service*
- 11 **Create Activity Log Entry** Google Sheets *Service*
- 12 **Route By Priority** Switch *Logic*
- 13 **Send Hot Lead Alert** Gmail *Service*
- 14 **Send Warm Lead Alert** Gmail *Service*
- 15 **Send Cold Lead Summary** Gmail *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 15, with 3 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-real-estate-leads-from-gmail-with-google-sheets-crm)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

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- [**Capture Gmail website leads in Google Sheets** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/capture-gmail-website-leads-in-google-sheets)
- [**Extract Business Emails from Google Maps Listings** 15 steps · Google Sheets](https://millionrounds.com/workflow/extract-business-emails-from-google-maps-listings)
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- [**Generate Angi roofing contractor leads with Apify and SerpAPI** 15 steps · Google Sheets, Slack](https://millionrounds.com/workflow/generate-angi-roofing-contractor-leads-with-apify-and-serpap)
- [**Generate branded prospect websites with Claude and Jina** 15 steps · GitHub, Gmail](https://millionrounds.com/workflow/generate-branded-prospect-websites-with-claude-and-jina)