# Qualify inbound real estate leads from Gmail with Gemini: n8n workflow

> Started by an arriving email, and works across Airtable, Gmail, Google Sheets, HubSpot and one other. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/qualify-inbound-real-estate-leads-from-gmail-with-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Qualify inbound real estate leads from Gmail with Gemini

Started by an arriving email, and works across Airtable, Gmail, Google Sheets, HubSpot and one other. It hands the judgement calls to Gemini. 18 steps, 3 branches: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-inbound-real-estate-leads-from-gmail-with-gemini)

**18 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**0** Loops or waits

**5** Services it connects to

## The flow

Starts it 1 Model 1 Logic 6 Service 10

The steps in the order they run, from what starts it.

- 1 **New Lead Email Received** Gmail trigger *Starts it*
- 2 **Fetch Full Email** Gmail *Service*
- 3 **Valid Lead Email?** If *Logic*
- 4 **Extract Email Metadata** Code *Logic*
- 5 **Parse Email & Qualify Lead** Google Gemini *Model*
- 6 **Parse AI Output** Code *Logic*
- 7 **Has Lead Email?** If *Logic*
- 8 **Send Acknowledgment to Lead** Gmail *Service*
- 9 **HubSpot: Upsert Contact** Hubspot *Service*
- 10 **HubSpot: Create Deal** Hubspot *Service*
- 11 **Log to Lead Parser Sheet** Google Sheets *Service*
- 12 **Airtable: Create Lead Record** Airtable *Service*
- 13 **Is Lead Hot?** If *Logic*
- 14 **Store Airtable Record ID** Set *Logic*
- 15 **Notify Agent for Hot Lead** Gmail *Service*
- 16 **Notify Agent via Slack** Slack *Service*
- 17 **Update Row: Agent Notified** Google Sheets *Service*
- 18 **Airtable: Update Agent Notified** Airtable *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 18, with 3 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable, Gmail, Google Sheets, HubSpot, Slack
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Google Sheets, HubSpot and Slack accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-inbound-real-estate-leads-from-gmail-with-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**AI lead gen & personalized email agent with Sheets and Apify** 18 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-lead-gen-and-personalized-email-agent-with-sheets-and-api)
- [**AI-powered lead research & personalized email generation** 18 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/ai-powered-lead-research-and-personalized-email-generation)
- [**Automate B2B lead generation & personalized cold emails** 18 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/automate-b2b-lead-generation-and-personalized-cold-emails)
- [**Automate cold outreach with Apollo and LinkedIn** 18 steps · calls a model · Gmail, HubSpot](https://millionrounds.com/workflow/automate-cold-outreach-with-apollo-and-linkedin)
- [**Automated lead capture & AI-personalized audio follow-up** 18 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/automated-lead-capture-and-ai-personalized-audio-follow-up)
- [**Create AI personalized video & voice outreach with HeyGen** 18 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/create-ai-personalized-video-and-voice-outreach-with-heygen)