# Qualify inbound leads with Google Sheets: n8n workflow template

> Started by someone opening a chat with it, and works across Google Sheets. It puts Gemini behind a retrieval step, so answers are drawn from documents you...

Source: https://millionrounds.com/workflow/qualify-inbound-leads-with-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Qualify inbound leads with Google Sheets

Started by someone opening a chat with it, and works across Google Sheets. It puts Gemini behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 12 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: Gemini Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-inbound-leads-with-google-sheets)

**12 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Model 4 Logic 3 Service 3

The steps in the order they run, from what starts it.

- 1 **Receive external message** Webhook *Starts it*
- 2 **Receive chat message** Chat trigger *Starts it*
- 3 **Gemini 1.5 Flash** Lm Chat Google Gemini *Model*
- 4 **Conversation memory** Memory Buffer Window *Model*
- 5 **Find existing lead** Google Sheets *Service*
- 6 **Generate qualification question** Agent *Model*
- 7 **Lead exists?** If *Logic*
- 8 **Parse AI response** Code *Logic*
- 9 **Identify missing fields** Code *Logic*
- 10 **Create new lead row** Google Sheets *Service*
- 11 **Save extracted data** Google Sheets *Service*
- 12 **Send reply to user** Chat *Model*

## How it's built

- **Starts on:** Someone opening a chat with it
- **Steps:** 12, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets
- **Model:** Gemini
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone opening a chat with it.

Does it use AI?

Yes. It calls Gemini. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-inbound-leads-with-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**AI SaaS leads scoring & email automation | Turn business** 12 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-saas-leads-scoring-and-email-automation-turn-business)
- [**AI-Powered Contact Form Lead Analyzer with CRM** 12 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-powered-contact-form-lead-analyzer-with-crm)
- [**AI-powered outreach with Gemini and Gmail** 12 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-powered-outreach-with-gemini-and-gmail)
- [**B2B lead scraper from Google Search + Maps to sheets** 12 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/b2b-lead-scraper-from-google-search-maps-to-sheets)
- [**Create personalized B2B outreach emails with Tavily Research** 12 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/create-personalized-b2b-outreach-emails-with-tavily-research)
- [**Enrich company data from Google Sheet with OpenAI Agent** 12 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/enrich-company-data-from-google-sheet-with-openai-agent)