# Qualify and route real estate leads from web: n8n workflow

> Started by another system calling it, and works across Gmail, Google Sheets and HubSpot. It hands the judgement calls to DeepSeek.

Source: https://millionrounds.com/workflow/qualify-and-route-real-estate-leads-from-web (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Qualify and route real estate leads from web

Started by another system calling it, and works across Gmail, Google Sheets and HubSpot. It hands the judgement calls to DeepSeek. 22 steps, 2 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: DeepSeek

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-and-route-real-estate-leads-from-web)

**22 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 3 Model 2 Logic 11 Service 6

The steps in the order they run, from what starts it.

- 1 **Capture Webform Leads** Webhook *Starts it*
- 2 **Capture WhatsApp Leads** Webhook *Starts it*
- 3 **Capture Facebook Leads** Webhook *Starts it*
- 4 **DeepSeek AI Chat Model** Lm Chat Deep Seek *Model*
- 5 **Normalize Incoming Leads** Code *Logic*
- 6 **Qualify Leads with AI** Agent *Model*
- 7 **Find Duplicate Leads in HubSpot** Hubspot *Service*
- 8 **Extract AI Insights** Code *Logic*
- 9 **Flag Duplicate Leads** Code *Logic*
- 10 **Fetch Available Agents** Google Sheets *Service*
- 11 **Check for Duplicates** If *Logic*
- 12 **Organize Agent Information** Code *Logic*
- 13 **Log and Skip Duplicates** Code *Logic*
- 14 **Determine Agent Availability** If *Logic*
- 15 **Create Agent Claim Data** Code *Logic*
- 16 **Assemble Lead Data** Code *Logic*
- 17 **Update Agent Slot in Sheets** Google Sheets *Service*
- 18 **Add Lead to HubSpot CRM** Hubspot *Service*
- 19 **Compose Agent Notification** Code *Logic*
- 20 **Draft Booking Email** Code *Logic*
- 21 **Email Assigned Agent** Gmail *Service*
- 22 **Email Booking Link to Lead** Gmail *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 22, with 2 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets, HubSpot
- **Model:** DeepSeek

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and HubSpot accounts, and a key for DeepSeek. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls DeepSeek. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 22 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 22 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fqualify-and-route-real-estate-leads-from-web)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**AI-powered outreach & follow-up automation with OpenAI** 22 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-powered-outreach-and-follow-up-automation-with-openai)
- [**Automated local business lead generator with WhatsApp** 22 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/automated-local-business-lead-generator-with-whatsapp)
- [**Capture, score and route Gmail leads with Groq Llama 3.3** 22 steps · calls a model · Gmail, Slack](https://millionrounds.com/workflow/capture-score-and-route-gmail-leads-with-groq-llama-3-3)
- [**Qualify and score omnichannel leads with OpenAI and Gmail** 22 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/qualify-and-score-omnichannel-leads-with-openai-and-gmail)
- [**Reactivate solar leads with Google Sheets** 22 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/reactivate-solar-leads-with-google-sheets)
- [**Real Estate Lead Generation Workflow - Property Leads** 22 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/real-estate-lead-generation-workflow-property-leads)