# Process meeting transcripts into Notion notes & tasks: n8n workflow

> Started by another system calling it, and works across Google Drive and Notion. It hands the judgement calls to Claude and OpenAI.

Source: https://millionrounds.com/workflow/process-meeting-transcripts-into-notion-notes-and-tasks (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Process meeting transcripts into Notion notes & tasks

Started by another system calling it, and works across Google Drive and Notion. It hands the judgement calls to Claude and OpenAI. 26 steps, 3 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: Claude, OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fprocess-meeting-transcripts-into-notion-notes-and-tasks)

**26 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**1** Loop or waits

**2** Services it connects to

## The flow

Starts it 2 Model 6 Logic 10 Service 8

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Anthropic Chat Model** Lm Chat Anthropic *Model*
- 3 **Structured Output Parser** Output Parser Structured *Model*
- 4 **Structured Output Parser1** Output Parser Structured *Model*
- 5 **New Meeting Webhook** Webhook *Starts it*
- 6 **Get Meetings from Notion** Notion *Service*
- 7 **Discovery Call Notetaker** Agent *Model*
- 8 **Misc Meeting Notetaker** Agent *Model*
- 9 **Flatten Transcript** Code *Logic*
- 10 **List Meetings** Http Request *Service*
- 11 **Add Discovery Meeting Notes to Notion** Notion *Service*
- 12 **Add Meeting Notes to Notion** Notion *Service*
- 13 **Set Title + Transcript + URL** Set *Logic*
- 14 **Get New Meetings** Code *Logic*
- 15 **Set Notion Page ID** Set *Logic*
- 16 **Categorize Meeting** Open Ai *Model*
- 17 **Get Transcript** Http Request *Service*
- 18 **Create File** Google Drive *Service*
- 19 **Switch** Switch *Logic*
- 20 **Transcript Ready?** If *Logic*
- 21 **Link Transcript in Notion** Notion *Service*
- 22 **Flatten** Code *Logic*
- 23 **Wait** Wait *Logic*
- 24 **Split out Tasks** Code *Logic*
- 25 **If Assigned to Me** If *Logic*
- 26 **Add Tasks** Notion *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 26, with 3 branches, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Drive, Notion
- **Model:** Claude, OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Drive and Notion accounts, and a key for Claude and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Claude and OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fprocess-meeting-transcripts-into-notion-notes-and-tasks)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Create ClickUp meeting action items from transcripts** 26 steps · calls a model · Airtable, ClickUp](https://millionrounds.com/workflow/create-clickup-meeting-action-items-from-transcripts)
- [**Log Telegram client updates to Notion and Google Sheets** 27 steps · calls a model · Google Calendar, Google Drive](https://millionrounds.com/workflow/log-telegram-client-updates-to-notion-and-google-sheets)
- [**Automated client onboarding system with Notion** 25 steps · Airtable, Email](https://millionrounds.com/workflow/automated-client-onboarding-system-with-notion)
- [**AI-powered RAG Q&A chatbot with OpenAI and Google Sheets** 28 steps · calls a model · Google Calendar, Google Drive](https://millionrounds.com/workflow/ai-powered-rag-q-and-a-chatbot-with-openai-and-google-sheets)
- [**Build a chatbot, voice and phone agent with Voiceflow** 28 steps · calls a model · Google Calendar, Google Drive](https://millionrounds.com/workflow/build-a-chatbot-voice-and-phone-agent-with-voiceflow)
- [**Track meeting action items from transcripts with OpenAI** 24 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/track-meeting-action-items-from-transcripts-with-openai)