# Process invoice emails to Zoho Books with Gmail and Parseur: n8n workflow

> Started by an arriving email, and works across Gmail and Google Drive. 15 steps, 2 branches: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/process-invoice-emails-to-zoho-books-with-gmail-and-parseur (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Process invoice emails to Zoho Books with Gmail and Parseur

Started by an arriving email, and works across Gmail and Google Drive. 15 steps, 2 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fprocess-invoice-emails-to-zoho-books-with-gmail-and-parseur)

**15 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 2 Logic 5 Service 8

The steps in the order they run, from what starts it.

- 1 **Watch Invoice Emails** Gmail trigger *Starts it*
- 2 **Parseur Trigger** Parseur trigger *Starts it*
- 3 **Upload PDF to Parseur** Parseur *Service*
- 4 **Fetch Parseur Document** Http Request *Service*
- 5 **Check Bill in Zoho** Http Request *Service*
- 6 **Is Bill New?** If *Logic*
- 7 **Create Bill in Zoho** Http Request *Service*
- 8 **Skip (Duplicate Bill)** No Op *Logic*
- 9 **Download Invoice PDF** Http Request *Service*
- 10 **Find Month Folder in Drive** Google Drive *Service*
- 11 **Combine PDF + Folder** Merge *Logic*
- 12 **Does Month Folder Exist?** If *Logic*
- 13 **Upload PDF to Drive** Google Drive *Service*
- 14 **Combine Folder Result** Merge *Logic*
- 15 **Create Month Folder** Google Drive *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 15, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Drive accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fprocess-invoice-emails-to-zoho-books-with-gmail-and-parseur)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Chase unanswered sales quotes with Google Sheets and Gmail** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/chase-unanswered-sales-quotes-with-google-sheets-and-gmail)
- [**Classify invoices and route them to Google Drive folders** 15 steps · Google Drive, Slack](https://millionrounds.com/workflow/classify-invoices-and-route-them-to-google-drive-folders)
- [**Generate PDF invoices with Google Sheets** 15 steps · Airtable, Google Drive](https://millionrounds.com/workflow/generate-pdf-invoices-with-google-sheets)
- [**Match vendor invoices with POs and Gmail** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/match-vendor-invoices-with-pos-and-gmail)
- [**Track Stripe cancellations and classify churn reasons** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/track-stripe-cancellations-and-classify-churn-reasons)
- [**Automate AI Upwork proposal generation with Apify and Gemini** 15 steps · calls a model · Apify, Gmail](https://millionrounds.com/workflow/automate-ai-upwork-proposal-generation-with-apify-and-gemini)