# Prepare daily AI meeting briefs from Google Calendar: n8n workflow

> Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/prepare-daily-ai-meeting-briefs-from-google-calendar (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Prepare daily AI meeting briefs from Google Calendar

Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to OpenAI. 11 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fprepare-daily-ai-meeting-briefs-from-google-calendar)

**11 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 3 Logic 4 Service 3

The steps in the order they run, from what starts it.

- 1 **When Day Starts at 7am** Schedule trigger *Starts it*
- 2 **Use GPT-4 Model** Lm Chat Open Ai *Model*
- 3 **Define Output Format** Output Parser Structured *Model*
- 4 **Post Brief on Slack** Slack *Service*
- 5 **Fetch Today's Calendar Events** Google Calendar *Service*
- 6 **Generate Meeting Brief** Chain Llm *Model*
- 7 **Aggregate Calendar Events** Aggregate *Logic*
- 8 **Set Brief Fields** Set *Logic*
- 9 **If Meetings Exist** If *Logic*
- 10 **Send Brief via Gmail** Gmail *Service*
- 11 **Skip When No Meetings** No Op *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 11, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Calendar, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fprepare-daily-ai-meeting-briefs-from-google-calendar)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

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- [**Automated appointment approval system with OpenAI and JotForm** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-appointment-approval-system-with-openai-and-jotfor)
- [**Autonomous meeting scheduler with OpenAI and Telegram** 11 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/autonomous-meeting-scheduler-with-openai-and-telegram)
- [**Birthday & Anniversary Reminders with Email** 11 steps · calls a model · Email, Google Calendar](https://millionrounds.com/workflow/birthday-and-anniversary-reminders-with-email)
- [**Create Notion tasks from meeting transcripts with OpenAI** 11 steps · calls a model · Google Sheets, Notion](https://millionrounds.com/workflow/create-notion-tasks-from-meeting-transcripts-with-openai)