# Pre-meeting email nurturing sequence with Cal.com and Gmail: n8n workflow

> Started by an event in a connected app, and works across Gmail. 23 steps, 2 branches, 6 loops or waits: large, and worth reading before you trust it with...

Source: https://millionrounds.com/workflow/pre-meeting-email-nurturing-sequence-with-cal-com-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Pre-meeting email nurturing sequence with Cal.com and Gmail

Started by an event in a connected app, and works across Gmail. 23 steps, 2 branches, 6 loops or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fpre-meeting-email-nurturing-sequence-with-cal-com-and-gmail)

**23 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**6** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 13 Service 9

The steps in the order they run, from what starts it.

- 1 **Cal.com Trigger** Cal trigger *Starts it*
- 2 **Extract prospect** Code *Logic*
- 3 **If** If *Logic*
- 4 **Calculate time** Code *Logic*
- 5 **Switch: Days Until Meeting** Switch *Logic*
- 6 **Quick prep email** Set *Logic*
- 7 **Casual flex** Gmail *Service*
- 8 **Casual flex 8+ days** Gmail *Service*
- 9 **Send it** Gmail *Service*
- 10 **Wait 1 Day** Wait *Logic*
- 11 **Wait 1 Day1** Wait *Logic*
- 12 **Casual press** Gmail *Service*
- 13 **Casual press 8+days** Gmail *Service*
- 14 **Wait another day** Wait *Logic*
- 15 **Wait another day 8+days** Wait *Logic*
- 16 **Casual knowledge flex** Gmail *Service*
- 17 **Casual knowledge flex 8+days** Gmail *Service*
- 18 **Wait** Wait *Logic*
- 19 **Wait1** Wait *Logic*
- 20 **Quick prep email (2)** Set *Logic*
- 21 **Quick prep email2** Set *Logic*
- 22 **Quick prep** Gmail *Service*
- 23 **Quick prep +8days** Gmail *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 23, with 2 branches, 6 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 23 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 23 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fpre-meeting-email-nurturing-sequence-with-cal-com-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Extract meeting tasks from Google Docs to GoHighLevel CRM** 23 steps · calls a model · Gmail, GoHighLevel](https://millionrounds.com/workflow/extract-meeting-tasks-from-google-docs-to-gohighlevel-crm)
- [**Google Calendar events with Gemini and WhatsApp** 23 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/google-calendar-events-with-gemini-and-whatsapp)
- [**Manage clinic appointments and prescriptions with Telegram** 24 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/manage-clinic-appointments-and-prescriptions-with-telegram)
- [**AI Timesheet Generator with Gmail and Calendar** 24 steps · calls a model · GitHub, Gmail](https://millionrounds.com/workflow/ai-timesheet-generator-with-gmail-and-calendar)
- [**Agent personnel with OpenAI and Gmail** 24 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/agent-personnel-with-openai-and-gmail)
- [**Automate meeting summaries from Fireflies transcripts** 24 steps · calls a model · Gmail](https://millionrounds.com/workflow/automate-meeting-summaries-from-fireflies-transcripts)