# Personalized email outreach with Google Sheets and OpenAI: n8n workflow

> Started by someone submitting a form, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/personalized-email-outreach-with-google-sheets-and-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Personalized email outreach with Google Sheets and OpenAI

Started by someone submitting a form, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 4 steps: small enough to read in one sitting and change without fear.

Small Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fpersonalized-email-outreach-with-google-sheets-and-openai)

**4 steps** Small: readable in one sitting

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 1 Service 2

The steps in the order they run, from what starts it.

- 1 **On form submission** Form trigger *Starts it*
- 2 **Append to Google Sheets** Google Sheets *Service*
- 3 **Send Welcome Email** Gmail *Service*
- 4 **Generate AI Message** Open Ai *Model*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 4
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Not long. At 4 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 4 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fpersonalized-email-outreach-with-google-sheets-and-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**Auto-fill Google Sheets** 4 steps · Google Sheets](https://millionrounds.com/workflow/auto-fill-google-sheets)
- [**Automate lead management from website forms** 4 steps · Google Sheets, Slack](https://millionrounds.com/workflow/automate-lead-management-from-website-forms)
- [**Automate lead scraping with Scrapeless** 4 steps · Google Sheets](https://millionrounds.com/workflow/automate-lead-scraping-with-scrapeless)
- [**Automated business lead scraper (Form Apify GSheets)** 4 steps · Apify, Google Sheets](https://millionrounds.com/workflow/automated-business-lead-scraper-form-apify-gsheets)
- [**B2B lead enrichment with Lusha** 4 steps · Google Sheets](https://millionrounds.com/workflow/b2b-lead-enrichment-with-lusha)
- [**Building Permit Leads to Google Sheets with Apify** 4 steps · Apify, Google Sheets](https://millionrounds.com/workflow/building-permit-leads-to-google-sheets-with-apify)