# Outlook inbox tamer: GPT-4.1 powered categorization, auto: n8n workflow > Started by an event in a connected app, and works across Gmail, Google Sheets, Outlook and Telegram. It hands the judgement calls to OpenAI. Source: https://millionrounds.com/workflow/outlook-inbox-tamer-gpt-4-1-powered-categorization-auto (Millionrounds; every figure on the page links to its filing or article) [Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library) # Outlook inbox tamer: GPT-4.1 powered categorization, auto Started by an event in a connected app, and works across Gmail, Google Sheets, Outlook and Telegram. It hands the judgement calls to OpenAI. 21 steps, 1 branch: large, and worth reading before you trust it with anything live. Large Calls a model: OpenAI [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Foutlook-inbox-tamer-gpt-4-1-powered-categorization-auto) **21 steps** Large: read it before trusting it with anything live **1** Branch: places the flow splits **0** Loops or waits **4** Services it connects to ## The flow Starts it 2 Model 5 Logic 1 Service 13 The steps in the order they run, from what starts it. - 1 **When clicking ‘Execute workflow’** Manual trigger *Starts it* - 2 **Microsoft Outlook Trigger** Microsoft Outlook trigger *Starts it* - 3 **Get row(s) in sheet** Google Sheets *Service* - 4 **Email_Classifier_Agent** Open Ai *Model* - 5 **Send a message** Gmail *Service* - 6 **Routing** Switch *Logic* - 7 **Move to High Priority** Microsoft Outlook *Service* - 8 **Move_To_Customer_Support** Microsoft Outlook *Service* - 9 **Move_To_Promotions** Microsoft Outlook *Service* - 10 **Move_To_Finance/Billing** Microsoft Outlook *Service* - 11 **Create_High_Priority_Response** Open Ai *Model* - 12 **Creating Support Email** Open Ai *Model* - 13 **Summary & Rec** Open Ai *Model* - 14 **Summary for Finance Dept** Open Ai *Model* - 15 **Create a draft** Microsoft Outlook *Service* - 16 **Send Cust Support Response** Microsoft Outlook *Service* - 17 **Notify_Support_Team1** Telegram *Service* - 18 **Send to Finance DL** Microsoft Outlook *Service* - 19 **Send a text message** Telegram *Service* - 20 **Notify_Support_Team** Telegram *Service* - 21 **Notify_Finance_Head** Telegram *Service* ## How it's built - **Starts on:** An event in a connected app - **Steps:** 21, with 1 branch - **Size:** Large: read it before trusting it with anything live - **Connects to:** Gmail, Google Sheets, Outlook, Telegram - **Model:** OpenAI ## Questions What does it need to run? An n8n account, plus your own Gmail, Google Sheets, Outlook and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included. What starts it? It starts on an event in a connected app. Does it use AI? Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n. How long does it take to set up? Take your time. At 21 steps it is large: read it before trusting it with anything live. How do I import it? Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts. **Before you run it** Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters. ## Run it in n8n - **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n) - **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Foutlook-inbox-tamer-gpt-4-1-powered-categorization-auto) - **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts. Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind. ## Connects to Each opens the other workflows that use it. [Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Outlook](https://millionrounds.com/workflows?service=Outlook#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library) ## Workflows like it Also alerts and monitoring, with the same services where possible, closest in size first. - [**Automated Gmail classification and labeling with OpenAI** 21 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-gmail-classification-and-labeling-with-openai) - [**Automated n8n error monitoring alerts - Telegram, Slack & email** 21 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-n8n-error-monitoring-alerts-telegram-slack-and-ema) - [**Monitor and score new real estate listings with BrowserAct** 21 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/monitor-and-score-new-real-estate-listings-with-browseract) - [**Monitor brand mentions on X with Gemini and Telegram** 21 steps · calls a model · Airtable, Telegram](https://millionrounds.com/workflow/monitor-brand-mentions-on-x-with-gemini-and-telegram) - [**Monitor viral competitor Instagram posts with Apify and Groq** 21 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/monitor-viral-competitor-instagram-posts-with-apify-and-groq) - [**Track commodity portfolio drift with Google Sheets and Gemini** 21 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/track-commodity-portfolio-drift-with-google-sheets-and-gemin)